Dynamic Office Coordinator & Front Desk Support

Fortis Construction, Inc.; Prineville (OR); On-site; USD 38,000 - 52,000; Full time

Job summary

Fortis Construction, Inc. is seeking an Office Coordinator to provide reliable back-up front desk and administrative support, greeting visitors, answering calls, managing mail, and supporting daily operations.

The role requires 1-2 years in reception, a bachelor’s or equivalent, strong communication, organization and multitasking abilities, and a valid driver's license; proficiency with Microsoft Office/Outlook is expected. This on-site role is based in Prineville, Oregon.

Qualifications

• 1-2 years of experience in reception, front desk, or similar administrative role.
• Bachelor’s degree in related degree program, or equivalent work experience.
• Demonstrated ability to effectively communicate in both verbal and written communication.
• Attention to detail, strong logistical management, and great customer service.
• Strong organizational, multi-tasking and time management skills with the ability to manage workload independently.
• Ability to prioritize and work independently and collaboratively with internal and external customers.
• Exhibits a positive work attitude, high productivity, and a collaborative approach with internal and external customers to ensure business needs/goals are accomplished.
• Exhibits proactive thinking and actively seeks opportunities and proposes solutions.
• Proven ability to handle confidential information with discretion.
• Ability to negotiate and resolve issues with diplomacy and persuasiveness.
• General computer skills (including use of Microsoft Office, Outlook, internet search).
• Must possess a valid driver's license and a satisfactory driving record in accordance with Fortis policy.

Responsibilities

• Front Desk Provides front desk coverage during the receptionist's breaks, absences, and after their departure, through the end of the business day.
• Answer and direct incoming calls.
• Greet guests and clients.
• Process incoming and outgoing FedEx and mail.
• Maintains kitchens - loading and unloading the dishwashers, cleaning equipment as needed, restocking supplies, and resetting at the end of the day.
• Maintains and organizes conference rooms.
• Assists with office meetings and events - ordering catering, setting up catering & cleaning up after the event.
• Assist in other duties as assigned, relevant to the achievement of the position's and team's objectives.

Skills

Reception

Front desk

Customer service

Communication

Organization

Multi-tasking

Time management

Diplomacy

Discretion

Driving

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Outlook

Internet search

Job description

Fortis Construction, Inc. is seeking an Office Coordinator to provide reliable back-up front desk and administrative support, greeting visitors, answering calls, managing mail, and supporting daily operations.

The role requires 1-2 years in reception, a bachelor’s or equivalent, strong communication, organization and multitasking abilities, and a valid driver's license; proficiency with Microsoft Office/Outlook is expected. This on-site role is based in Prineville, Oregon.