Front Desk Coordinator: Welcoming Clients & Admin Support

AKS Engineering & Forestry; Tualatin (OR); On-site; USD 36,000 - 48,000; Full time

Job summary

AKS Engineering & Forestry in Tualatin, Oregon, is seeking a Receptionist to join the administrative team. The role serves as the first contact for clients and visitors, maintaining a welcoming and professional presence, while handling conference room management, mail, and general office operations for multiple projects.

You should be proficient with Microsoft Office, possess strong written and verbal communication skills, and have excellent organizational abilities.

Qualifications

• Proficient with Microsoft Office Suite and office equipment (photocopies, scanning, etc.).
• Excellent written and verbal communication skills.
• Strong organizational skills with close attention to detail.
• Self-motivated and proactive with a valid driver’s license.

Responsibilities

• Reception/Front Desk: Serve as the first point of contact for clients and visitors, providing a welcoming and professional presence.
• Conference Room Management: Organize and maintain conference rooms, ensuring they are ready for meetings and events.
• Receive and distribute incoming mail, manage postage and outgoing shipments, and ensure items are processed and routed appropriately.
• Client Engagement: Engage with clients in a friendly and professional manner, both in person and over the phone.
• Office Supplies Management: Keep the office stocked with critical materials, from pens to plotter paper.
• Project Setup: Set up projects in various systems from a project intake form.
• Administrative Support: Assist with word processing, project filing, and spreadsheet tasks.
• Communication: Communicate with project teams and clients via various channels.
• General Support: Perform additional administrative tasks as needed.

Skills

Microsoft Office Suite

Office equipment

Written and verbal communication

Organization

Driver's license

Job description

AKS Engineering & Forestry in Tualatin, Oregon, is seeking a Receptionist to join the administrative team. The role serves as the first contact for clients and visitors, maintaining a welcoming and professional presence, while handling conference room management, mail, and general office operations for multiple projects.

You should be proficient with Microsoft Office, possess strong written and verbal communication skills, and have excellent organizational abilities.