Front Desk Administrator

Prmech; Santa Ana (CA); On-site; USD 35,000 - 52,000; Full time

Job summary

Prmech in Santa Ana, CA seeks an on-site Office Administrator to manage front desk duties, coordinate deliveries, and maintain breakroom areas and meeting spaces. The role also covers event planning, staff communications, and basic IT helpdesk coordination to support daily operations.

Responsibilities include vendor coordination, arranging trainings and company events, and ensuring clean, organized common spaces.

Responsibilities

• Front Desk Responsibilities: Answer door, support deliveries and coordinate with service and construction warehouses, order supplies for office, keep front area clean, water and maintain plants.
• Office Event Planning: Coordinate monthly birthday parties including ordering food, lunch and learn support with food, produce flyers and emails for upcoming events, order prizes, set up and lead events for voting/awards/food support, organize Company Picnic and coordinate with vendors/parks for softball game and picnic.
• Breakroom Responsibilities: Stock breakroom, empty and load dishes, light cleaning of countertops.
• Training Room & Conference room Responsibilities: Keep waters stocked, turn on lights and music every morning, support IT issues by developing IT helpdesk tickets for repair requests

Job description

Front Desk Responsibilities

• Answer door
• Support deliveries and coordinate with service and construction warehouses
• Order supplies for office - Paper, pens, etc.
• Keep front area clean
• Water and maintain plants

Coordinates

• Repairs on construction and service printers/other misc. office items
• Vendor coordination
• Landlord coordination for office support or repair items

Office Event Planning

• Coordinates events for monthly birthday parties including ordering food
• Lunch and learn support with food, etc.
• Produce flyers and send emails to company for upcoming events
• Order prizes, set up and lead the events for voting, or awards, food support etc.
• Company Picnic
• Coordinates with vendors
• Coordinates with park and different event locations to establish the softball game and picnic
• Produce flyers and send emails to company for upcoming event

Breakroom Responsibilities

• Support stocking of the breakroom
• Empty and loading of dishes
• Light cleaning of countertops

Training Room & Conference room Responsibilities

• Keep waters stocked
• Turn on lights and music each morning
• Support IT issues in developing IT helpdesk tickets for repair requests