Administrative Assistant

Celanese; Newport (KY); On-site; USD 35,000 - 50,000; Full time

Job summary

Celanese is seeking an Administrative Assistant in Newport, Kentucky, to provide a professional check-in process for guests and support facility needs for over 300 employees. The role involves managing service contractors and ensuring a smooth operational environment.

The ideal candidate will demonstrate proficiency in Microsoft Office, strong communication skills, and the ability to organize responsibilities effectively. Join us to enhance the workplace experience!

Qualifications

• Proficiency in Microsoft Word, PowerPoint, and Excel.
• Strong communication skills for greeting and interacting with guests.
• Ability to manage and organize responsibilities effectively.

Responsibilities

• Serve as the first point of contact for guests at the site.
• Plan and organize responsibilities to support employee experiences.
• Support the team in managing service contractors and the facility.

Skills

Proficiency in Microsoft Word

Proficiency in PowerPoint

Proficiency in Excel

Strong communication skills

Ability to manage responsibilities

Experience in coordinating deliveries

Skills in service coordination

Job description

Position Description

The Administrative Assistant is responsible for providing a professional and efficient check-in process for guests, managing service contractors, and supporting facility needs for over 300 employees.

Roles Responsibilities

• Serve as the first point of contact for guests arriving at the site and manage the check-in process.
• Plan and organize responsibilities to support employee experiences and resolve any arising issues.
• Support the team in managing service contractors and maintaining the facility.
• Receive visitors and contractors, document entry, issue badges, and ensure visitor needs are met including any protective equipment.
• Monitor and manage the site phone switchboard and direct calls appropriately.
• Coordinate postal item and package deliveries and sort to stations within the Administrative Building.
• Coordinate beverage services and catering with contracted vendors and handle supply management.
• Manage printer and label supplies and coordinate with IT Services for ink/toner deliveries.
• Produce vinyl labels per office requests and manage inventory supplies.

Skills

• Proficiency in Microsoft Word, PowerPoint, and Excel.
• Ability to manage and organize responsibilities effectively.
• Strong communication skills for greeting and interacting with guests.
• Capable of monitoring and directing switchboard calls.
• Experience in coordinating deliveries and mail sorting.
• Skills in service coordination and stock management.
• Ability to produce vinyl labels and manage inventory supplies.