Office Administrator

Talentify; Houston (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

Talentify is seeking a proactive Office Administrator in Houston to maintain a welcoming reception, support employees and visitors, and ensure smooth office operations. You will handle guest greeting, calendar management, supplies, and general admin duties in a fast-paced environment.

Responsibilities include coordinating onsite meetings, arranging catering and AV needs, processing travel and expenses for senior management, creating purchase orders in Omega, shipping items, and setting up

Qualifications

• High school diploma or equivalent required.
• Prior office admin, reception, or similar experience required.
• Proficient in MS Office and standard office equipment.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Ability to multitask in a fast-paced, diverse environment.
• Customer service orientation.
• Flexibility to shift priorities as needed.
• Time management and decision-making skills.
• Excellent interpersonal and communication skills.

Responsibilities

• Greet guests and maintain the guest log.
• Maintain reception desk, kitchen, and common areas; schedule maintenance as needed.
• Oversee inventory and replenish office supplies.
• Maintain multiple conference room calendars for shared spaces.
• Coordinate onsite meetings: catering, supplies, setup/teardown, and basic AV needs.
• Assist senior management with travel coordination and expense reports.
• Create purchase orders in Omega.
• Ship items when needed.
• Set vendors up in TPH.
• Collect and distribute mail.
• Other duties as assigned.

Skills

MS Office

communication

organizational skills

multitasking

customer service

time management

interpersonal skills

detail oriented

problem solving

Education

High School diploma

Tools

Omega

TPH

Job description

To maintain an organized, welcoming, and well-functioning office while providing timely administrative support to employees, visitors, vendors, and senior management.

Qualifications

• High School diploma, or equivalent required.
• Previous experience in office administration, reception, or a similar support role required.
• Proficient computer skills, including MS Office, and knowledge of standard office equipment.
• Effective communication skills - written and verbal.
• Excellent organizational skills.
• Problem assessment and problem solving.
• Flexibility to multitask and shift priorities when needed.
• Customer service orientation.
• Ability to multi-task while working in a fast-paced, globally diverse environment.
• Strong attention to detail, with time management and decision-making skills
• Excellent interpersonal and communication skills required

Responsibilities

• Responsible for greeting guests to facility and maintaining guest log.
  • Maintain a clean organized reception desk, kitchen area, and all common office areas. Including scheduling and coordinating any maintenance needed.
  • Oversee inventory and replenishment of all office supplies, including kitchen/break room supplies.
  • Maintain multiple conference room calendars to ensure successful usage of shared conference spaces.
  • Coordinate all needs for onsite meetings including catering, supplies needs, conference room set-up/clean-up, and assist with any basic AV needs (projectors, laptop set-up, etc).
  • Assist Senior-level management with administrative tasks as needed, such as travel coordination and submission of expense reports.
  • Create purchase orders in Omega
  • Ship out items, when needed
  • Set vendors up in TPH
  • Collection and distribution of mail.
  • Other duties as assigned