Front Desk & Administrative Support Specialist

California-Tribal-Tanf-Partnership; Burney (CA); On-site; USD 38,000 - 46,000; Full time

Job summary

California-Tribal-Tanf-Partnership is seeking a Receptionist to greet visitors, answer phones, direct calls, and distribute mail and messages. The role requires multitasking, strong written communication, and the ability to work independently in a busy office environment.

The position involves supporting Site Manager and Caseworkers, performing routine clerical tasks, and assisting with file management and logistics for participants.

Qualifications

• High School Diploma or equivalent and one year of experience in secretary capacity.
• Current California driver’s license.
• Knowledge of Microsoft Office Suite of Business Applications, including word processing software, database software, and internet software.
• Must be able to work independently.
• Must be able to multi-task.
• Possesses good editing and writing skills.
• Ability to listen well and attain clarification when necessary.
• Ability to communicate clearly and informatively.
• Highly organized and efficient.
• Ability to complete administrative tasks correctly and on time.

Responsibilities

• Greet visitors and direct them to appropriate personnel.
• Answer telephone and direct calls.
• Distribute mail and messages to staff.
• Type letters and correspondence for Site Manager and Caseworkers as needed.
• Send faxes and deliver incoming faxes to the appropriate person.
• Make photocopies and file information in appropriate files.
• Distribute information to staff in a timely manner.
• Perform general office duties and assist staff as needed.
• Transport participants when necessary.
• Perform janitorial duties to keep the office clean and safe.
• Assist with case files as needed.
• Other duties as assigned.

Skills

Microsoft Office

Multitasking

Communication

Time management

Attention to detail

Independent work

Editing/Writing

Education

High School Diploma

Job description

California-Tribal-Tanf-Partnership is seeking a Receptionist to greet visitors, answer phones, direct calls, and distribute mail and messages. The role requires multitasking, strong written communication, and the ability to work independently in a busy office environment.

The position involves supporting Site Manager and Caseworkers, performing routine clerical tasks, and assisting with file management and logistics for participants.