Front Desk & Administrative Specialist — Nonprofit Impact

Atrium; New Brunswick (NJ); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Atrium Care Package

Healthcare plans

Discount programs

Paid time off

Job summary

Atrium is seeking an Administrative Assistant to be the primary contact for visitors, clients, staff, and community members while delivering essential administrative support. The position runs Monday through Friday, 8:30 AM to 4:30 PM, and offers a $25 per hour compensation.

The role requires 3–5 years of office experience, proficiency in Microsoft Office, and strong communication skills. A valid driver's license and ability to lift up to 25 lbs are preferred; an associate's degree is a plus as

Qualifications

• 3–5 years of administrative or office experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication with excellent grammar, spelling and proofreading.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Valid driver's license with a clean driving record and able to lift up to 25 lbs.

Responsibilities

• Serve as the primary front desk contact, greeting visitors and managing incoming calls and inquiries.
• Provide administrative support to executive leadership and department managers.
• Coordinate employee travel arrangements, meetings, and company events.
• Prepare meeting agendas, take meeting minutes, and maintain organizational records.
• Manage office supplies, inventory, equipment, and purchase requests.
• Support organizational technology needs, including phones, computers, and office equipment.
• Assist with employee onboarding, including workstation and technology setup.
• Provide backup support for reception and general office operations as needed.

Skills

Administrative experience

Strong communication

Detail-oriented

Organized

Bilingual EN/ES (plus)

Education

Associate's degree

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Canva

AI tools

Job description

Atrium is seeking an Administrative Assistant to be the primary contact for visitors, clients, staff, and community members while delivering essential administrative support. The position runs Monday through Friday, 8:30 AM to 4:30 PM, and offers a $25 per hour compensation.

The role requires 3–5 years of office experience, proficiency in Microsoft Office, and strong communication skills. A valid driver's license and ability to lift up to 25 lbs are preferred; an associate's degree is a plus as