Administrative Assistant

Atrium Staffing LLC; New Brunswick (NJ); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Atrium Care Package

Healthcare plans

Discount programs

Paid time off

Job summary

Atrium Staffing LLC represents a nonprofit client in need of an Administrative Assistant to greet visitors, field front-desk inquiries, and support executives in a fast-paced office in New Brunswick, NJ.

The role requires 3–5 years of administrative experience, strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint), excellent communication, and the ability to manage multiple priorities. A valid driver's license and ability to lift up to 25 lbs are also expected.

Qualifications

• 3 - 5 years of administrative or office experience.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills with excellent grammar, spelling, and proofreading abilities.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Valid driver's license with a clean driving record and able to lift up to 25 lbs.
• Bilingual in English and Spanish is a plus.
• Canva and AI experience are a plus.

Responsibilities

• Serve as the primary front desk contact, greeting visitors and managing incoming calls and inquiries.
• Provide administrative support to executive leadership and department managers.
• Coordinate employee travel arrangements, meetings, and company events.
• Prepare meeting agendas, take meeting minutes, and maintain organizational records.
• Manage office supplies, inventory, equipment, and purchase requests.
• Support organizational technology needs, including phones, computers, and office equipment.
• Assist with employee onboarding, including workstation and technology setup.
• Provide backup support for reception and general office operations as needed.

Skills

Administrative experience

Communication skills

Organization / multitasking

Driver's license

Education

Associate's degree (preferred)

Tools

Microsoft Office Suite

Job description

Client Overview:

Our client is a mission-driven nonprofit organization dedicated to delivering meaningful programs and resources that strengthen and support the communities it serves. They are currently looking to add an Administrative Assistant to their team.

Salary/Hourly Rate:

$25/hr

Position Overview:

The Administrative Assistant will serve as the primary point of contact for visitors, clients, staff, and community members while also providing administrative support. The schedule is Monday through Friday, 8:30 AM to 4:30 PM.

Responsibilities of the Administrative Assistant

• Serve as the primary front desk contact, greeting visitors and managing incoming calls and inquiries.
• Provide administrative support to executive leadership and department managers.
• Coordinate employee travel arrangements, meetings, and company events.
• Prepare meeting agendas, take meeting minutes, and maintain organizational records.
• Manage office supplies, inventory, equipment, and purchase requests.
• Support organizational technology needs, including phones, computers, and office equipment.
• Assist with employee onboarding, including workstation and technology setup.
• Provide backup support for reception and general office operations as needed.

Required Experience/Skills for the Administrative Assistant:

• 3 - 5 years of administrative or office experience.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills with excellent grammar, spelling, and proofreading abilities.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Valid driver's license with a clean driving record and able to lift up to 25 lbs.

Preferred Experience/Skills for the Administrative Assistant:

• Bilingual in English and Spanish is a plus.
• Canva and AI experience are a plus.

Education Requirements:

• Associate's degree is preferred, along with 3 - 5 years of office-related experience.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).