Front Desk & Administrative Coordinator for AEC Office

Legence; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

CMTA, a Legence company, in New York City seeks an Administrative Assistant/Receptionist to be the first point of contact for the office, providing professional service to clients, visitors, and teams.

The role requires strong Word skills, calendar management, meeting coordination, and courteous communication. A degree is preferred; 3–5 years in the AEC industry are a plus, with a polished, professional demeanor expected every day.

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Professional demeanor and reliable attendance.

Responsibilities

• Assist in preparation and formatting of documents using Word.
• Manage office calendar, schedule meetings, and coordinate conference rooms.
• Coordinate meals for team meetings and welcome visitors.
• Answer, screen, and direct incoming calls; greet visitors.
• Support Plan Desk Administrator with deliveries and office supplies.
• Provide coverage to various office operations as needed.
• Welcoming and registering guests in accordance with security procedures.

Skills

Verbal and written communication

Organizational skills

Customer service

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

CMTA, a Legence company, in New York City seeks an Administrative Assistant/Receptionist to be the first point of contact for the office, providing professional service to clients, visitors, and teams.

The role requires strong Word skills, calendar management, meeting coordination, and courteous communication. A degree is preferred; 3–5 years in the AEC industry are a plus, with a polished, professional demeanor expected every day.