AEC Office Coordinator & Receptionist (NYC)

CMTA, Inc.; New York (NY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k) Plan with Company Match

Medical, dental, vision benefits

Life Insurance

Paid time off

Travel expenses reimbursement

Job summary

CMTA, Inc. is seeking an Administrative Assistant/Receptionist for our New York City office. You will serve as the first point of contact for clients, visitors, and team members, delivering outstanding customer service with a professional demeanor.

The role requires 3–5 years of relevant experience, proficiency in MS Office, and a proactive, detail-oriented mindset to support daily office operations.

Qualifications

• Associate's or Bachelor's degree preferred; or equivalent years of experience.
• 3 - 5 years of experience in an administrative role.
• AEC/Architecture, Engineering, Construction background is a plus.
• Experience as receptionist or administrative assistant.
• Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook.
• Excellent verbal and written communication; strong organizational and multitasking abilities.
• Professional appearance and demeanor.

Responsibilities

• Prepare and format documents (ASRs, letters) with strong Word skills.
• Provide admin support: manage calendar, schedule meetings, coordinate conference rooms.
• Coordinate lunches/breakfasts for team meetings.
• Answer, screen, direct calls and greet visitors.
• Coordinate with Plan Desk Admin for FedEx, UPS, and supplies.
• Perform other admin duties as assigned.
• Provide coverage to various office operations as needed.
• Welcome and register guests per security procedures.

Skills

Customer service

Office administration

MS Office

Education

Associate/Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

CMTA, Inc. is seeking an Administrative Assistant/Receptionist for our New York City office. You will serve as the first point of contact for clients, visitors, and team members, delivering outstanding customer service with a professional demeanor.

The role requires 3–5 years of relevant experience, proficiency in MS Office, and a proactive, detail-oriented mindset to support daily office operations.