Administrative Assistant/Receptionist

CMTA, Inc.; New York (NY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k) Plan with Company Match

Medical, dental, vision benefits

Life Insurance

Paid time off

Travel expenses reimbursement

Job summary

CMTA, Inc. is seeking an Administrative Assistant/Receptionist for our New York City office. You will serve as the first point of contact for clients, visitors, and team members, delivering outstanding customer service with a professional demeanor.

The role requires 3–5 years of relevant experience, proficiency in MS Office, and a proactive, detail-oriented mindset to support daily office operations.

Qualifications

• Associate's or Bachelor's degree preferred; or equivalent years of experience.
• 3 - 5 years of experience in an administrative role.
• AEC/Architecture, Engineering, Construction background is a plus.
• Experience as receptionist or administrative assistant.
• Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook.
• Excellent verbal and written communication; strong organizational and multitasking abilities.
• Professional appearance and demeanor.

Responsibilities

• Prepare and format documents (ASRs, letters) with strong Word skills.
• Provide admin support: manage calendar, schedule meetings, coordinate conference rooms.
• Coordinate lunches/breakfasts for team meetings.
• Answer, screen, direct calls and greet visitors.
• Coordinate with Plan Desk Admin for FedEx, UPS, and supplies.
• Perform other admin duties as assigned.
• Provide coverage to various office operations as needed.
• Welcome and register guests per security procedures.

Skills

Customer service

Office administration

MS Office

Education

Associate/Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

CMTA (formerly AMA Group), a Legence Company

CMTA is one of the fastest-growing engineering firms in the U.S., known for sustainable, high-performance building systems and complex MEP/FP delivery. Through AMA’s design expertise in media, broadcast, and production facilities—and CMTA’s national portfolio in education, healthcare, and zero-energy projects,we pair deep technical craft with an innovative, collaborative culture that accelerates careers.

Position Overview

CMTA (formerly known as AMA Group), a Legence company, is a leading Architecture, Engineering, and Construction (AEC) firm dedicated to delivering innovative and sustainable solutions for our clients. We are looking for a detail-oriented and proactive Administrative Assistant/Receptionist to join our team in our New York City office.

In this role you will be the first point of contact for our New York office, providing exceptional customer service to clients, visitors, and team members. The ideal candidate will be a proactive, detail-oriented individual with excellent communication skills and a professional demeanor.

Role Responsibilities

• Assist in the preparation and formatting of documents (ASRs, Response Letters, etc.), utilizing strong Word skills to create professional and polished documents
• Provide administrative support to teams as needed, including managing the office calendar, scheduling meetings, and coordinating conference rooms
• Coordinate lunch/breakfasts for team meetings (internal/external)
• Answer, screen, direct incoming phone calls, and greet visitors
• Work with the Plan Desk Administrator with FedEx, UPS, and Office Supplies
• Perform other administrative duties as assigned
• Providing coverage or support to various office operations functions as needed
• Welcoming and registering guests in accordance with building/security procedures

Education: Associate's or Bachelor's degree preferred; or equivalent years of experience

Experience

• 3 - 5 years of experience
• A background in the AEC (Architecture, Engineering, Construction) industry is a plus
• Proven experience as a receptionist, administrative assistant, or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skillsStrong organizational and multitasking abilities
• Professional appearance and demeanor

Who We Are?

CMTA, a Legence company, is a multi-service MEP/FP engineering practice. In New York, we carry forward the legacy of AMA Group, founded in New York City in 2000 and an industry leader in the design of building systems for media, broadcast, and production facilities, including sound stage campuses, as well as a diverse array of corporate, financial, education and residential mixed-use, and high-rise clients. Through our integration with CMTA, we pair deep technical craft in the New York market with CMTA’s national portfolio in education, healthcare, and zero-energy projects, supported by a large team of dedicated professionals, including licensed professional engineers and specialists in technology, energy, and sustainability, across offices nationwide.

The Employee Experience

People are at the heart of what we do. We’re committed to a diverse, inclusive culture where employees thrive—individually and as a team—with development, wellness, and day-to-day experience front and center. We offer competitive benefits and a collaborative, fun work environment. Our team was named “Best Engineering Firm to Work” for by Best Companies Group for 2024, 2025, and 2026—a people-first standard AMA continues as they integrate with CMTA.

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview

401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.

Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.

Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.

Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)

Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at [e-mail] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer

Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law

EEO is the Law