Front Desk & Administrative Coordinator (Bilingual)

C2 Global Professional Services, LLC; Austin (TX); On-site; USD 31,000 - 46,000; Full time

Benefits offered by this job

Health Insurance

Dental

Vision

Wellness Reimbursement

Generous Paid Time Off

Paid Parental Leave

Life Insurance

Short and Long Term Disability

Pet Insurance

401(K) with 100% Employer Match of up

Job summary

C2 Global Professional Services (C2 GPS) seeks a Receptionist to provide administrative support for Workforce Solutions centers. The role handles a broad range of clerical tasks, routes communications, and helps keep the career center tour-ready.

Responsibilities include organizing information, managing mail and responses, and supporting internal departments. Strong communication and organizational skills are essential; bilingual English/Spanish is a plus.

Qualifications

• High School Diploma or GED required.
• Two years of related work experience preferred.
• Bilingual English/Spanish strongly preferred.

Responsibilities

• Maintains responsibility for general secretarial support functions to the center to ensure efficient utilization of time.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Proofreads all communications to ensure accuracy and clarity of final drafts.
• Ensures equipment and facilities are in appropriate working condition by serving as the primary point of contact for related work orders; responsible for center logistics (i.e., reservation of rooms).
• Provides clerical support to in-house departments as needed (i.e., filing, mail-outs, etc...). May be responsible for running reports for the center (i.e., TWIST reports). Retrieves information from files when needed.
• Serves as backup to telephone switchboard, as necessary. Takes messages or fields/answers all routine and non-routine questions.
• Acts as a liaison with other departments and outside agencies, including Board and Corporate staff. Handles confidential and non-routine information and explains policies when necessary.
• May be responsible for financial items including collecting payments and related data entry, record keeping requirements (i.e., TWIST, G drive, etc...) and any necessary processing.
• Performs other duties as assigned and fulfills responsibilities as required.

Education

High School Diploma or GED

Tools

Microsoft Office

Web integration technology

Project management

Tracking tools

Job description

C2 Global Professional Services (C2 GPS) seeks a Receptionist to provide administrative support for Workforce Solutions centers. The role handles a broad range of clerical tasks, routes communications, and helps keep the career center tour-ready.

Responsibilities include organizing information, managing mail and responses, and supporting internal departments. Strong communication and organizational skills are essential; bilingual English/Spanish is a plus.