Front Desk & Administrative Coordinator

Magnolia Fire; Magnolia (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Montgomery County Emergency Services District No. 10 serves as the primary point of contact for the district's administrative office and provides essential clerical support to senior staff.

The receptionist maintains a professional demeanor when interacting with the public, answers phones, handles mail, and assists with records and reporting tasks in a confidential environment. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while

Qualifications

• High school diploma or GED required.
• 2–3 years of office experience required.
• Working knowledge of the fire service is a plus but not required.

Responsibilities

• Greets and assists walk-in visitors, responds to inquiries, and directs them to the appropriate personnel within the department.
• Manages incoming calls, routing callers to the appropriate staff members while maintaining a professional and courteous demeanor.
• Handles incoming mail, shipping, and receiving deliveries. Distributes correspondence as needed.
• Receives and routes general departmental email and inquiries.
• Provides routine information to the public consistent with Department procedures.
• Assists with scanning, copying, document preparation, data entry, and record organization. Maintains accurate records and filing systems for easy access, data retrieval, and information sharing across the department.
• Prepares and sends fire reports as requested in accordance with the Open Records Act/Texas Public Information Act.
• Assists administrative staff with meetings, correspondence, reports, and special projects.
• Maintains office supplies and identifies replenishment needs.
• Maintains the confidentiality of employee, medical, legal, and other sensitive District information.
• Perform other duties as may be required.

Skills

Customer service

Professional communication

Organizational skills

Interpersonal skills

Independent work

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Montgomery County Emergency Services District No. 10 serves as the primary point of contact for the district's administrative office and provides essential clerical support to senior staff.

The receptionist maintains a professional demeanor when interacting with the public, answers phones, handles mail, and assists with records and reporting tasks in a confidential environment. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while