Front Desk & Administrative Coordinator

SWBR Architecture, Engineering & Landscape Architecture, D.P.C.; City of Rochester (NY); Vor Ort; USD 45.000 - 52.000; Vollzeit

Zusammenfassung

SWBR Architecture, Engineering & Landscape Architecture, D.P.C. in Rochester, NY is seeking an Office Assistant to support front desk, administrative operations, and project coordination.

This full-time role emphasizes welcoming service, organization, and dependable follow-through. You will prepare correspondence, manage office resources, handle mail, schedule meetings, coordinate events, and liaise with teams to keep information accurate and accessible.

Qualifikationen

• A high school diploma is required.
• At least five years of reception or administrative experience.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with Teams, Zoom, SurveyMonkey, and database or project management software is helpful.
• Accurate typing ability of at least 50 words per minute.

Aufgaben

• Greet clients and visitors and direct them to the appropriate contacts.
• Manage front desk duties, phone calls, and mail distribution.
• Coordinate meeting logistics and document records.
• Maintain client, vendor, and project information in firm databases.
• Support firm-wide events and administrative processes.

Kenntnisse

Reception experience

MS Office proficiency

Typing speed 50 wpm

Strong communication

Ausbildung

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

Planner

Teams

Zoom

SurveyMonkey

Jobbeschreibung

SWBR Architecture, Engineering & Landscape Architecture, D.P.C. in Rochester, NY is seeking an Office Assistant to support front desk, administrative operations, and project coordination.

This full-time role emphasizes welcoming service, organization, and dependable follow-through. You will prepare correspondence, manage office resources, handle mail, schedule meetings, coordinate events, and liaise with teams to keep information accurate and accessible.