Front Desk & Office Admin Specialist

SWBR Architecture, Engineering and Landscape Architecture; City of Rochester (NY); On-site; USD 45,000 - 52,000; Full time

Job summary

SWBR Architecture, Engineering and Landscape Architecture seeks an Office Assistant in Rochester, NY. This full-time clerical position supports front desk activities, office resources, events, logistics, and facilities coordination to keep daily operations running smoothly.

The role requires a high school diploma, 5+ years of reception/administrative experience, and proficiency with MS Office and collaboration tools. Strong communication, organization, and confidentiality are essential.

Qualifications

• High school diploma required.
• At least five years of reception or administrative experience.
• Clear verbal and written communication and responsive service approach.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with Teams, Zoom, SurveyMonkey; ability to learn new systems.
• Typing speed of at least 50 words per minute.
• Strong organization and ability to manage multiple priorities with minimal supervision.
• Ability to maintain confidentiality and provide reliable follow-through.

Responsibilities

• Support front desk activity, office resources, events, meeting logistics, and facilities coordination.
• Provide accurate, timely handling of calls, mail, and packages; route messages appropriately.
• Coordinate shipments and manage plan, specs, bids, and deposits.
• Follow records management practices for electronic and paper documents.
• Schedule conference rooms and maintain ready-to-use meeting spaces.
• Assist with company-wide events and activities; support meetings logistics.

Skills

Reception experience

Administrative experience

Verbal and written communication

Outlook

Word

Excel

PowerPoint

Planner

Teams

Zoom

SurveyMonkey

Typing 50 wpm

Organization

Confidentiality

Education

High school diploma

Tools

Microsoft Planner

Teams

Zoom

SurveyMonkey

Job description

SWBR Architecture, Engineering and Landscape Architecture seeks an Office Assistant in Rochester, NY. This full-time clerical position supports front desk activities, office resources, events, logistics, and facilities coordination to keep daily operations running smoothly.

The role requires a high school diploma, 5+ years of reception/administrative experience, and proficiency with MS Office and collaboration tools. Strong communication, organization, and confidentiality are essential.