Executive Support & Operations Coordinator

WD; Rochester (MN); On-site; USD 79,000 - 106,000; Full time

Job summary

WD in Rochester, MN is seeking an Administrative Assistant to join the site team. You will support multiple Senior Leaders, handle calendars, arrange travel, assist with expenses, and help with procurement and training materials.

The role requires a highly organized, proactive professional who delivers high-level service in a fast-paced environment, with strong communication and confidentiality skills.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 6+ years of related administrative experience, preferably in a corporate or technical environment.
• Demonstrated experience supporting multiple senior leaders simultaneously.
• Proven ability to coordinate complex logistics for executive or customer visits.
• Experience managing calendars, travel arrangements, and expense reporting for senior professionals.

Responsibilities

• Manage complex calendars for multiple Senior Leaders, proactively identifying and resolving scheduling conflicts.
• Coordinate domestic and international travel arrangements for Rochester leadership and team members in accordance with company travel policies, using corporate travel management systems.
• Assist team members with corporate expense reporting, providing guidance on policy compliance and troubleshooting issues as needed.
• Support procurement activities using corporate procurement systems, including placing orders, tracking deliveries, and distributing packages.
• Assist with book and training material orders in support of team professional development activities.
• Provide backup administrative support for fellow site administrative staff during out-of-office periods to ensure continuity of service.

Skills

Strong organizational skills

Attention to detail

Excellent communication

Discretion with confidential info

Proactive / self‑directed

Team‑oriented

Adaptable / flexible

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Travel management systems

Expense reporting systems

Procurement systems

Job description

WD in Rochester, MN is seeking an Administrative Assistant to join the site team. You will support multiple Senior Leaders, handle calendars, arrange travel, assist with expenses, and help with procurement and training materials.

The role requires a highly organized, proactive professional who delivers high-level service in a fast-paced environment, with strong communication and confidentiality skills.