Office Operations Manager - Smooth, Welcoming Workplace

COORDINATED CARE service inc; City of Rochester (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

COORDINATED CARE service inc in Rochester, NY is seeking an Office Manager to oversee daily operations, administrative functions, and the physical workplace. This in-person, full-time role acts as a central operational resource, coordinating administration, facilities, vendor relations, and employee support with leadership.

The Office Manager ensures a welcoming environment, manages mail and procurement, maintains safety and compliance, supports meetings and events, and serves as the primary

Qualifications

• Education: associate’s degree or equivalent combination of education and experience required.
• Experience: minimum of five years in office administration, office management, operations, facilities coordination, or related field.
• Proficiency with Microsoft 365 apps including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Oversee daily office operations and maintain efficient administrative systems, processes, supplies, equipment, and resources.
• Monitor office resource needs and coordinate procurement of supplies, equipment, and workplace resources to support business operations.
• Manage incoming and outgoing mail, deliveries, shipping, and related administrative services.
• Develop and improve operational procedures and standard operating practices to support organizational effectiveness.
• Independently assess operational needs, establish priorities, and make decisions regarding office operations and administrative processes.

Skills

Communication skills

Customer service

Interpersonal skills

Problem solving

Education

Associate’s degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

COORDINATED CARE service inc in Rochester, NY is seeking an Office Manager to oversee daily operations, administrative functions, and the physical workplace. This in-person, full-time role acts as a central operational resource, coordinating administration, facilities, vendor relations, and employee support with leadership.

The Office Manager ensures a welcoming environment, manages mail and procurement, maintains safety and compliance, supports meetings and events, and serves as the primary