Front Desk/Administrative Assistant (Bilingual Mandarin)

foxconnggroup; San Jose (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

foxconnggroup seeks a Front Desk & Administration Assistant to handle reception, office supplies, travel arrangements and executive support in a busy environment.

The ideal candidate is hands-on, detail-oriented, and capable of multi-tasking. English proficiency is required; Mandarin is a plus. AA/BA degree preferred with at least 1 year of administrative experience.

Qualifications

• AA/BA degree or equivalent from an accredited program.
• Minimum 1 year of administrative support experience preferred.
• Proficiency in English; Mandarin is a plus.

Responsibilities

• Handle front lobby reception and general administrative tasks.
• Order, receive and dispatch office supplies and equipment.
• Manage office equipment inventory and housekeeping oversight.
• Assist in travel planning and bookings, including visas.
• Review and process vendor invoices for payment.
• Support executives with calendar coordination and meeting preparation.
• Interface with guests, clients and staff in a professional manner.
• Distribute mail and manage outgoing packages.
• Ensure front office policies, safety, and cleanliness are maintained.
• Provide back-up to administrative tasks as needed.

Skills

Microsoft Office

Mandarin proficiency

Interpersonal skills

Detail oriented

Organizational skills

Multi-tasking

Prioritizing

Initiative & problem-solving

Education

AA/BA degree

Job description

JOB DESCRIPTION

We are looking for a highly motivated and energetic Front Desk & Administration Assistant to handle the general administrative support including the reception area. An ideal candidate should be hands-on, detail-oriented, friendly, enjoy interacting with people, capable of multi-tasking, and work effectively under pressure. Routine duties include front lobby reception services, office supply replenishments, business travel planning and booking including visa applications, reimbursement requests, vendor invoice review and processing, corporate apartment management, and occasional executive support.

EDUCATION

AA/BA degree

EXPERIENCE

Minimum of 1 years of Administrative Support experience is preferred, suitable candidates without prior experience would be considered as well.

LANGUAGE

Proficiency in English, Mandarin is a plus

SKILLS

• Microsoft office (Word, Excel, PowerPoint)
• Mandarin proficiency (basic reading and typing is required)
• Strong interpersonal and communicative skills
• Detail oriented
• Organizational skills
• Multi-tasking
• Prioritizing
• Initiative and problem-solving abilities

RESPONSIBILITIES

• Responsible for ordering, receiving and dispatching office supply and equipment
• Responsible for ensuring that the front lobby is in compliance with all systems, control policies and procedures
• Office equipment inventory control management
• Interact with guests who have appointments, inquiries, or meetings with employees of the company
• Distribute incoming mail and prepare outgoing mail/package
• Process business traveling arrangement, hotel reservation, airport pickups, corporate housing management
• Supervision of housekeeping and janitorial controlling, ensure the front office is clean and safe
• Utilize knowledge of company operations, procedures, policies, and departmental functions in performing duties with minimum direction/supervision
• Interface with various levels of management, customers, suppliers and employees to exchange information and take appropriate action promptly and effectively
• Provide executive support to employees when needed

Bilingual in Mandarin or Vietnamese is preferred.

Our company is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws.