Receptionist

AOI; Sugar Land (TX); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Flexible health plans

401(k) matching

Generous PTO policy

Relocation package

Job summary

AOI is hiring a full-time receptionist in Sugar Land, Texas. The role involves being the primary liaison for visitors, providing exceptional customer service, and managing inquiries for the organization.

Key responsibilities include greeting visitors, answering phone calls, coordinating travel, and ensuring a positive office environment. Candidates should possess a high school diploma, and experience in a corporate setting is preferred.

Benefits include flexible health plans, 401(k) matching, and a generous PTO policy.

Qualifications

• High School diploma or equivalent required; associate's degree preferred.
• Experience in a corporate environment is a plus.
• Ability to prioritize work and meet tight deadlines.

Responsibilities

• Greet and assist visitors in a courteous manner.
• Answer phone calls and direct inquiries to appropriate staff.
• Coordinate travel and manage internal events.
• Order and stock front desk supplies.

Skills

Customer service skills

Proficient in Microsoft Office

Bilingual in Mandarin Chinese, Spanish, or Vietnamese

Organizational skills

Detail-oriented

Time management

Education

High School diploma or equivalent

Associate's degree

Job description

Overview

Seeking a full-time receptionist for a corporate office to serve as the primary liaison for visitors by providing exceptional customer service. The Receptionist will manage inquiries regarding the organization to the general public, clients and customers. Duties include assisting in daily office needs and general administrative activities while working closely with the admin team to promote a positive work environment.

Responsibilities

• Interface appropriately with a broad array of internal and external stakeholders, including company employees at all levels as well as external vendors
• Greet and assist visitors in a courteous manner and ensure they are appropriately hosted and escorted at all times
• Make WiFi guest passes for guests as needed
• Answer phone calls promptly and efficiently; provide information and/or direct inquiries and calls to appropriate staff
• Coordinate incoming and outgoing mail and deliveries (FedEx, UPS, etc.)
• Manage internal lunch events, OT meals, and social/business gatherings
• Coordinate all aspects of travel as needed
• Assist with phone coverage, vacation coverage, and critical special projects to achieve optimal department results
• Order and stock front desk, office supplies, and mailroom supplies
• Keep up with events that are taking place and put up flyers for events on the bulletin boards
• Update/order business cards as needed
• Maintain presentable lobby appearance
• Deliver mail to departments
• Submit PR for birthday cards, update Birthday Board, write birthday cards for employees
• Submit New Hire paperwork
• Submit requests for replacement badges
• Contact vendors if any of their machines need service (e.g., water dispenser)
• Perform other duties as assigned

Qualifications

• High School diploma or equivalent education; associate's degree preferred
• Previous experience in a corporate administrative environment is a plus
• Proficient in Microsoft Office
• Bilingual proficiency in Mandarin Chinese, Spanish, or Vietnamese is a plus
• Highly organized and detail-oriented
• Ability to prioritize work and meet tight deadlines
• Ability to work independently and as a teamHave own reliable transportation

Location

This position will be on-site based in Sugar Land, Texas.

Benefits

• Flexible and competitive health (medical, dental, vision) plans offer the employee with the right options to meet individual and family needs
• Employer matching on 401(k) deferrals
• Generous PTO policy, with unused PTO payout at end of the year
• Relocation package available within US