Receptionist/Administrative Assistant

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Daily company-paid lunches

Gym access

PTO

Job summary

Beacon Hill Staffing Group, LLC is seeking a professional, service-oriented Receptionist/Administrative Assistant to serve as the face of the office at a respected investment management firm. This role provides support across multiple departments and offers exposure to executive leadership, HR, operations, marketing, and client services.

The ideal candidate is polished, mature, detail-oriented, and eager to contribute across teams in a fully onsite five-day-a-week schedule.

Qualifications

• Bachelor's degree required.
• 0–2 years of administrative, customer service, hospitality, or corporate experience.
• Strong professionalism, maturity, communication skills, and commitment to delivering exceptional service.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite; Canva experience is a plus.

Responsibilities

• Serve as the primary point of contact for visitors, clients, and employees by managing reception operations, incoming calls, guest registration, and conference room scheduling.
• Coordinate office hospitality, including catered meetings, daily lunch programs, conference room readiness, refreshments, and visitor experience.
• Provide administrative support to senior leaders through calendar coordination, expense reporting, scheduling, and special projects.
• Assist Human Resources and Workplace Operations with onboarding activities, employee engagement initiatives, communications, and internal content updates.
• Support marketing and event initiatives, including conference logistics, shareholder inquiries, mailings, and on-site event coordination.
• Partner with client service teams to respond to inquiries while maintaining a professional, welcoming, and organized office environment.

Skills

Communication skills

Professionalism

Maturity

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office Suite

Canva

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a professional, service-oriented Receptionist / Administrative Assistant to serve as the face of the office and provide support across multiple departments within a highly respected investment management firm. This role offers excellent exposure to executive leadership, human resources, workplace operations, marketing, and client services while providing a strong foundation for long-term career growth. The ideal candidate is polished, mature, detail-oriented, and eager to contribute wherever needed in a collaborative environment. Hours are Monday through Thursday from 8:00am-5:30pm and Friday from 8:00am-5:00pm, and the role is fully onsite five days per week.

Key Responsibilities

• Serve as the primary point of contact for visitors, clients, and employees by managing reception operations, incoming calls, guest registration, and conference room scheduling
• Coordinate office hospitality, including catered meetings, daily lunch programs, conference room readiness, refreshments, and visitor experience
• Provide administrative support to senior leaders through calendar coordination, expense reporting, scheduling, and special projects
• Assist Human Resources and Workplace Operations with onboarding activities, employee engagement initiatives, communications, and internal content updates
• Support marketing and event initiatives, including conference logistics, shareholder inquiries, mailings, and on-site event coordination
• Partner with client service teams to respond to inquiries while maintaining a professional, welcoming, and organized office environment

Qualifications

• Bachelor's degree required
• 0-2 years of administrative, customer service, hospitality, or corporate experience
• Strong professionalism, maturity, communication skills, and commitment to delivering exceptional service
• Highly organized with strong attention to detail and the ability to manage multiple priorities
• Proficiency in Microsoft Office Suite; Canva experience is a plus
• Positive, team-oriented attitude with a willingness to take initiative and contribute across departments

Compensation/Benefits

• Up to $55K-$65K base salary + guaranteed overtime opportunities
• Comprehensive medical, dental, and vision coverage
• 401(k), and profit-sharing program
• PTO package
• Daily company-paid lunches, and complimentary gym access
• Additional bonus eligibility and long-term retirement benefits based on tenure requirements

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)

Equal Opportunity & Compliance

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.