Front Desk Administrative Assistant

AppleOne Employment Services; Saratoga (CA); On-site; USD 34,000 - 45,000; Part time

Benefits offered by this job

Flexible part-time hours

On-site work in Saratoga

Job summary

AppleOne Employment Services seeks a part-time Front Desk Administrative Assistant to greet visitors, manage calls, and support a community-focused synagogue office in Saratoga, CA. The role emphasizes friendly customer service, reliable office support, and flexible backup coverage during staff absences and busy periods.

The position offers 15–20 hours per week on-site, with some select evenings or Sundays around major holidays, and compensation ranging from $25 to $33 per hour based on

Qualifications

• Provide front desk reception coverage and deliver a warm, professional visitor experience.
• Manage office communications including phones, voicemail, email, mail, and routine correspondence.
• Support event logistics, room setup, supply coordination, and administrative materials.
• Assist with office coverage during absences, holidays, and high-volume community events.
• 3 to 5 years of administrative support experience preferred.
• Strong customer service skills with a welcoming, patient, and professional communication style.
• Flexible availability to work occasional evenings or Sundays during major holidays or events.
• Strong organizational skills to prioritize tasks in a busy, service-oriented office environment.

Responsibilities

• Provide front desk and reception coverage by greeting visitors, assisting congregants, answering calls, and routing inquiries appropriately.
• Manage general office communications, including voicemail, email inbox monitoring, routine correspondence, mail processing, and physical mailings.
• Support meeting, event, and holiday logistics, including room setup, supplies, certificates, gifts, name tags, and related member materials.
• Assist with visitor access and basic campus security procedures to help maintain a safe and professional environment.
• Prepare weekly and monthly Yahrzeit lists, Shabbat service honors lists, and other routine administrative materials.
• Provide flexible administrative backup during staff absences, scheduling gaps, life-cycle events, High Holidays, and other busy periods.

Skills

Front desk reception

Customer service

Office organization

Attention to detail

Flexible availability

Tools

Gmail

Google Docs

Google Workspace

Job description

Job Summary

We are seeking a part-time Front Desk Administrative Assistant to provide welcoming reception coverage and reliable administrative support in a community-focused synagogue office in Saratoga, CA. This role is ideal for an organized, service-minded professional who enjoys helping people, managing office details, and supporting a warm, mission-driven environment. The Front Desk Administrative Assistant will help keep daily office operations running smoothly by greeting visitors, answering phones, monitoring general communications, assisting with mailings, supporting events, and providing flexible backup coverage during staff absences, holidays, and high-volume periods. This is a great opportunity to contribute to a supportive team environment with meaningful community impact, flexible part-time hours, and a welcoming workplace culture.

Key Responsibilities

• Provide front desk and reception coverage by greeting visitors, assisting congregants, answering calls, and routing inquiries appropriately.
• Manage general office communications, including voicemail, email inbox monitoring, routine correspondence, mail processing, and physical mailings.
• Support meeting, event, and holiday logistics, including room setup, supplies, certificates, gifts, name tags, and related member materials.
• Assist with visitor access and basic campus security procedures to help maintain a safe and professional environment.
• Prepare weekly and monthly Yahrzeit lists, Shabbat service honors lists, and other routine administrative materials.
• Provide flexible administrative backup during staff absences, scheduling gaps, life-cycle events, High Holidays, and other busy periods.

Compensation and Benefits

• Job type: Part-time.
• Schedule: 15 to 20 hours per week, on-site.
• Workdays: Flexible and variable days.
• Compensation: $25 to $33 per hour, depending on experience.
• Location: Saratoga, CA.
• Availability: May include select evenings or Sundays around major holidays.

Required Qualifications and Skills

• Provide front desk reception coverage and deliver a warm, professional visitor experience.
• Manage office communications, including phones, voicemail, email, mail, and routine correspondence.
• Support event logistics, room setup, supply coordination, and administrative materials.
• Assist with office coverage during absences, holidays, and high-volume community events.
• 3 to 5 years of administrative support, office assistant, receptionist, or related experience preferred.
• Strong customer service skills with a welcoming, patient, and professional communication style.
• Comfortable using basic office software, including Gmail, Google Docs, and related Google Workspace tools.
• Ability to manage routine administrative tasks with accuracy, discretion, and attention to detail.
• Flexible availability and willingness to work occasional evenings or Sundays during major holidays or special events.
• Strong organizational skills with the ability to prioritize tasks in a busy, service-oriented office environment.

Preferred Qualifications

• Experience working in a synagogue, faith-based organization, nonprofit, school, community center, or membership-based environment.
• Familiarity with community events, life-cycle events, holiday logistics, or front office support in a high-touch service setting.
• Ability to handle sensitive information with professionalism, confidentiality, and cultural awareness.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.