Front Desk Administrative Assistant

Professional Alternatives; Houston (TX); Presencial; USD 30.000 - 32.000; Jornada completa

Descripción de la vacante

Professional Alternatives is seeking a Front Desk Administrative Assistant for our West Houston office. The role is in-office (no remote) from 8:00 AM to 5:00 PM, Monday through Friday, at 77042 West Houston. The position provides general office support, answers calls, greets visitors, handles mail, and oversees supplies and reception duties.

Salary is $22-23 hourly, dependent on experience. Associates degree preferred; high school diploma required.

Formación

• HS Diploma required
• Associate’s degree preferred
• 2+ years office administration experience

Responsabilidades

• Answer incoming calls and direct to appropriate associates
• Greet and direct visitors
• Manage mail distribution and handling of correspondence
• Order, receive, stock and distribute office supplies
• Coordinate express mail services (FedEx, UPS, etc.)
• Maintain reception area and monitor logbook
• Keep records of office expenses
• Coordinate catering for meetings when needed

Conocimientos

Call handling

Visitor greeting

Mail distribution

Office supplies

Reception duties

Record keeping

Catering coordination

Customer service

Scheduling

Educación

HS Diploma

Associate’s degree preferred

Herramientas

Microsoft Office

Descripción del empleo

Front Desk Administrative Assistant Needed!

Job ID#: 43404

77042 West Houston location (in office, no remote)

Monday - Friday, 8am-5pm

Salary $22-23 hourly depending on experience

Summary/Objective: Provides general office support with a variety of clerical activities and related tasks.

The Front Desk Administrative Assistantwill be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

• Answers telephones and directs the caller to the appropriate associate.
• Greets and directs visitors to the company.
• Takes and retrieves messages for various personnel.
• Responds to internal and external inquiries and distributes accurate information.
• Receives, sorts and forwards incoming mail.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Assists with other related clerical duties such as photocopying, faxing, filing and collating.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Keep updated records of office expenses and costs
• May be asked to coordinate and/or pick up catering orders for meetings or management

Education & Experience needed:

• Associate’s degree preferred; HS diploma required
• 2+ years office administration in a professional setting
• Understanding of international visitor cultures