Front Desk & Admin Support Specialist

Aging True Community Senior Services; Green Cove Springs (FL); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid time off

Vision insurance

Employee assistance program

Job summary

Aging True Community Senior Services in Green Cove Springs, FL seeks an Administrative Assistant to serve as receptionist and office helper, supporting the Administrative Department with routine clerical tasks and client access to services.

Schedule is Monday–Friday, 8:30am–5:00pm. The role includes data entry in ServTracker/SharePoint, mail duties, and coordination with other departments. Benefits include health, life, and vision insurance, PTO, and more.

Qualifications

• Requires a High School Diploma or GED.
• Computer and typing skills.
• Strong communication skills, both oral and written.
• Ability to relate well with others.
• Must submit to Level II background and drug screening.

Responsibilities

• Manages a multi-line telephone system. Receives and route calls, take messages and provide information to callers as assigned.
• Type and file correspondence, verify receipt of information, make copies and fax information to assist the client in accessing services.
• Input and maintain data of DOEA service units for senior centers into ServTracker and Sharepoint.
• Responsible for sorting and distributing incoming mail as well as completing mail run assignments.
• Greets all visitors courteously, determines their needs, and directs them to the proper person and/or office.
• Maintain Staff Directories
• Assists other departments as requested or assigned.
• Cross train with other clerical position duties as necessary and back up Executive Assistant to the Director of Senior Services as needed
• Oversee front desk volunteer.
• Order and maintain appropriate levels of forms and office supplies.

Skills

Reception duties

Telephone handling

Data entry

Communication skills

Computer skills

Typing

Team collaboration

Education

High school diploma or GED

Tools

ServTracker

SharePoint

Job description

Aging True Community Senior Services in Green Cove Springs, FL seeks an Administrative Assistant to serve as receptionist and office helper, supporting the Administrative Department with routine clerical tasks and client access to services.

Schedule is Monday–Friday, 8:30am–5:00pm. The role includes data entry in ServTracker/SharePoint, mail duties, and coordination with other departments. Benefits include health, life, and vision insurance, PTO, and more.