Front Desk & Admin Assistant - Mission-Driven Senior Living

Westminster-Communities-of-Florid; Orlando (FL); On-site; USD 31,000 - 42,000; Full time

Benefits offered by this job

Paid time off

Job summary

Westminster Communities of Florida is seeking a receptionist/administrative assistant for the Community Support Services office in Orlando. You will greet visitors, answer calls, and provide secretarial support for projects.

The role requires strong communication, MS Office skills, and attention to detail in a mission-driven, nonprofit senior living environment with competitive pay and benefits.

Qualifications

• High school and college/vocational/technical training.
• Equivalent educational and work experience for a business environment.
• Excellent telephone etiquette and professional greetings.
• Ability to use Microsoft Office suite (Word, Excel, Outlook).

Responsibilities

• Serve as the first point of contact for CSS by answering and directing telephone calls, greeting office guests professionally.
• Take accurate messages and relay them promptly to the appropriate person or department.
• Distribute incoming mail and keep mailbox labels accurate and up to date.
• Review monthly office billing for accuracy, process invoices for approval, and coordinate repairs as needed.
• Maintain a clean, orderly appearance in shared office areas, including the conference room and reception area.
• Order mailing supplies and processing courier and express mail invoices.
• Order and maintain office supplies and process related invoices for payment.
• Monitor copier performance and coordinate repairs as needed.
• Maintain fax and postage machines to support daily office operations.
• Scan and organize documents and survey materials accurately and efficiently.
• Provide clerical and secretarial support as assigned by the supervisor.
• Assist with special projects by completing assigned tasks and supporting project coordination as needed.
• Perform other related duties as assigned to support CSS operations.

Skills

Telephone etiquette

Professional greeting

Attention to detail

Microsoft Office

Education

High school and college/vocational/technical training

Tools

Microsoft Office Suite

Job description

Westminster Communities of Florida is seeking a receptionist/administrative assistant for the Community Support Services office in Orlando. You will greet visitors, answer calls, and provide secretarial support for projects.

The role requires strong communication, MS Office skills, and attention to detail in a mission-driven, nonprofit senior living environment with competitive pay and benefits.