Front Desk Coordinator — Senior Living Community

Westminster Communities of Florida; Orlando, Northern (FL, KY); Hybrid; USD 21,000 - 28,000; Full time

Benefits offered by this job

Paid time off

Job summary

Westminster Communities of Florida seeks a receptionist/administrative assistant to join the Community Support Services office in Orlando. You will be the welcoming first impression, handle clerical tasks, and provide secretarial support for projects and daily operations.

Responsibilities include answering calls, taking messages, distributing mail, processing invoices, and maintaining office supplies. The role supports CSS teams across our communities while upholding a professional office

Qualifications

• Demonstrate excellent telephone etiquette and professional greeting skills.
• Use telephone systems and general office equipment effectively in daily operations.
• Communicate clearly and professionally with individuals of varying ages.
• Apply basic computer skills, including Microsoft Office (Word, Excel, Outlook).
• Maintain accuracy, attention to detail, and meet deadlines.

Responsibilities

• Serve as the first point of contact for CSS by answering and directing calls and greeting guests.
• Take accurate messages and relay them promptly to the appropriate person.
• Distribute incoming mail and keep mailbox labels accurate.
• Review monthly office billing for accuracy, process invoices for approval, and coordinate repairs as needed.
• Maintain a clean, orderly appearance in shared office areas and monitor office equipment.
• Order and maintain office supplies, processing related invoices for payment.
• Assist with scanning documents, clerical support, and special projects as assigned.

Skills

Telephone etiquette

Professional greeting

Microsoft Office

Communication skills

Attention to detail

Education

High school diploma

College/vocational training

Job description

Westminster Communities of Florida seeks a receptionist/administrative assistant to join the Community Support Services office in Orlando. You will be the welcoming first impression, handle clerical tasks, and provide secretarial support for projects and daily operations.

Responsibilities include answering calls, taking messages, distributing mail, processing invoices, and maintaining office supplies. The role supports CSS teams across our communities while upholding a professional office