Green Cove Springs Administrative Assistant

Aging True Community Senior Services; Green Cove Springs (FL); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid time off

Vision insurance

Employee assistance program

Job summary

Aging True Community Senior Services in Green Cove Springs, FL seeks an Administrative Assistant to serve as receptionist and office helper, supporting the Administrative Department with routine clerical tasks and client access to services.

Schedule is Monday–Friday, 8:30am–5:00pm. The role includes data entry in ServTracker/SharePoint, mail duties, and coordination with other departments. Benefits include health, life, and vision insurance, PTO, and more.

Qualifications

• Requires a High School Diploma or GED.
• Computer and typing skills.
• Strong communication skills, both oral and written.
• Ability to relate well with others.
• Must submit to Level II background and drug screening.

Responsibilities

• Manages a multi-line telephone system. Receives and route calls, take messages and provide information to callers as assigned.
• Type and file correspondence, verify receipt of information, make copies and fax information to assist the client in accessing services.
• Input and maintain data of DOEA service units for senior centers into ServTracker and Sharepoint.
• Responsible for sorting and distributing incoming mail as well as completing mail run assignments.
• Greets all visitors courteously, determines their needs, and directs them to the proper person and/or office.
• Maintain Staff Directories
• Assists other departments as requested or assigned.
• Cross train with other clerical position duties as necessary and back up Executive Assistant to the Director of Senior Services as needed
• Oversee front desk volunteer.
• Order and maintain appropriate levels of forms and office supplies.

Skills

Reception duties

Telephone handling

Data entry

Communication skills

Computer skills

Typing

Team collaboration

Education

High school diploma or GED

Tools

ServTracker

SharePoint

Job description

Green Cove Springs Administrative Assistant

Admin Suppt Workers Green Cove Springs, FL, US

3 days ago Requisition ID: 1162

Pay: $16.00 per hour

Summary:

This position will serve as a receptionist and office assistant and will assist the Administrative Department through the provision of administrative support activities.

Pay: $16.00 per hour

Schedule:Monday through Friday, 8:30am to 5:00pm

Qualifications/Requirements:

• Requires a High School Diploma or GED
• Computer and typing skills
• Strong communication skills, both oral and written.
• Ability to relate well with others.
• Must submit to Level II background and drug screening.

Essential Functions:

• Manages a multi-line telephone system. Receives and route calls, take messages and provide information to callers as assigned.
• Type and file correspondence, verify receipt of information, make copies and fax information to assist the client in accessing services.
• Input and maintain data of DOEA service units for senior centers into ServTracker and Sharepoint.
• Responsible for sorting and distributing incoming mail as well as completing mail run assignments.
• Greets all visitors courteously, determines their needs, and directs them to the proper person and/or office.
• Maintain Staff Directories
• Assists other departments as requested or assigned.
• Performs related duties as required.Cross train with other clerical position duties as necessary and back up Executive Assistant to the Director of Senior Services as needed
• Oversee front desk volunteer.
• Order and maintain appropriate levels of forms and office supplies.

Other Duties and Responsibilities:

• Attends meetings and trainings as required.
• Complete other projects as assigned such as client statistical research, serve as back‑up in case of illness, vacation, etc.
• Other duties as assigned by supervisor.

Working Conditions/Physical Requirements:

• Business hours are Monday through Friday, 8:30-5:00 p.m.
• Due to circumstances that may arise, overtime may be required at times. In all cases, overtime must be pre‑approved by your supervisor.
• Must be able to remain in a stationary position in a stationary position up to 90% of the time. Requires sitting at a computer for up to eight hours a day.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Frequently operates a computer and other office productivity equipment such as a calculator, copy machine and computer printer.
• The person in this position frequently communicates with office staff who have inquiries or questions. Must be able to exchange accurate information in these situations.
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Typing: 1 year (Required)
• Computer skills: 1 year (Required)

Anyone with these skills that are interested in a challenging and highly rewarding work experience where every day provides an opportunity for growth is encouraged to submit a resume.

AGING TRUE IS AN AFFIRMATIVE ACTION EMPLOYER

AGING TRUE IS AN EQUAL OPPORTUNITY EMPLOYER