Front Desk Admin Specialist — Secretary II (Office Automation)

City of Phoenix; Phoenix (AZ); Sur place; USD 27 000 - 40 000; Plein temps

Avantages offerts par ce poste

Pension plan

401(a) and 457 plans

Generous medical plans (HMO/PPO/HSA)

Wellness incentive up to $720/year

Dental, vision, life insurance

Employer paid long-term disability

Free transit pass

Tuition reimbursement up to $6,500/yr

Paid time off: holidays, vacation, and

Parental leave (up to 12 weeks)

Student loan forgiveness program

Résumé du poste

The City of Phoenix is seeking a detail-oriented Secretary II (Office Automation) to support the Employment Services Unit. This role serves as a reliable resource for employees, applicants and partners, handling front-desk tasks, phone routing, and coordinating with training and HR teams.

Ideal candidates will have strong written and verbal communication skills, the ability to work with minimal supervision, and experience with Microsoft Office and related software.

Qualifications

• Two years of secretarial experience.
• Training in office productivity software and use of modern office equipment.

Responsabilités

• Answer and route incoming phone calls.
• Assist employees and applicants at the front desk and connect them with the appropriate person or resource.
• Coordinate with the Phoenix Police Academy and AZPOST to request seats for each Police Recruit Class.
• Schedule and distribute drug screening forms for new employees twice a month with Police Human Resources.
• Collect, sort, and disseminate unit mail.
• Monitor unit email inboxes for external agency requests and legal requests.
• Serve as the initial point of contact for the background investigation software.
• Provide notary services for Police Department applicants and current employees.

Connaissances

Secretarial experience

Organizational skills

Excellent communication

Outils

Microsoft Office

Adobe Acrobat Pro

Description du poste

The City of Phoenix is seeking a detail-oriented Secretary II (Office Automation) to support the Employment Services Unit. This role serves as a reliable resource for employees, applicants and partners, handling front-desk tasks, phone routing, and coordinating with training and HR teams.

Ideal candidates will have strong written and verbal communication skills, the ability to work with minimal supervision, and experience with Microsoft Office and related software.