Front Desk & Admin Specialist - QuickBooks & Estimating

Maccabi Landscape Corporation; Florida; On-site; USD 30,000 - 38,000; Full time

Job summary

Maccabi Landscape Corporation in Davie, FL is seeking a friendly Front Desk Receptionist to be the welcoming face of our team. The role requires strong English communication, basic QuickBooks tasks, and organized administrative support to keep the office running smoothly.

You will answer calls, greet visitors, manage emails, assist with estimates and invoices, and support the estimating team with plant counts and bid preparation.

Qualifications

• Strong spoken and written English communication required.
• Proficient computer skills (email, Word, Excel).
• Attention to detail with numbers.
• Ability to prioritize tasks and follow instructions.
• Professional phone manner and reliable attendance.
• QuickBooks experience preferred.
• Experience in office, construction, landscaping, or estimating support is a plus.

Responsibilities

• Answer phone calls, take accurate messages, and direct inquiries to the appropriate team member.
• Greet visitors and provide courteous, professional assistance.
• Monitor office emails and assist with routine correspondence.
• Help enter and update estimates, invoices, and customer information in QuickBooks.
• Support the estimating team by counting plants and materials from landscape plans, entering quantities, organizing bid documents, and preparing estimate paperwork.
• Scan, file, and maintain organized office and project records.
• Assist with scheduling, office supplies, and other administrative tasks.

Skills

English communication

Computer literacy

Attention to detail

Task prioritization

Phone etiquette

QuickBooks

Estimating support

Tools

QuickBooks

Job description

Maccabi Landscape Corporation in Davie, FL is seeking a friendly Front Desk Receptionist to be the welcoming face of our team. The role requires strong English communication, basic QuickBooks tasks, and organized administrative support to keep the office running smoothly.

You will answer calls, greet visitors, manage emails, assist with estimates and invoices, and support the estimating team with plant counts and bid preparation.