Bilingual Admin Assistant — Landscaping & Client Support

Smart Choice Inc; Florida; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Company parties

Free food & snacks

Job summary

Smart Choice Landscape is seeking a professional, bilingual Administrative Assistant to support daily office operations, customers, and management in a fast-paced in-person environment.

Responsibilities include answering calls and emails, preparing estimates and documents, data entry, filing, scheduling, and coordinating between office staff and field management. Fluency in English and Spanish is required; at least 1 year of admin experience and a high school diploma preferred.

Qualifications

• Fluent in both English and Spanish.
• At least 1 year of professional administrative experience.
• Strong written and verbal English communication.
• Proficient with Microsoft Office including Word, Excel, and Outlook.
• Excellent organization and attention to detail.
• Ability to prioritize multiple tasks in a fast-paced office.
• Reliable, punctual, and able to work independently.

Responsibilities

• Answer incoming phone calls and respond to customer emails in a professional manner.
• Communicate customer questions, concerns, and service requests to management and follow up as needed.
• Assist with preparing and formatting estimates, proposals, and other business documents.
• Perform accurate data entry and maintain customer and company records.
• Maintain organized electronic and physical files.
• Draft professional emails, letters, and other business correspondence.
• Assist with scheduling, follow-ups, and coordination between customers, office staff, and field management.
• Track office supplies and place orders when necessary.
• Assist with basic marketing and customer outreach activities.
• Provide general administrative support to management and assist with other office tasks as needed.

Skills

Bilingual English/Spanish

Administrative experience

MS Office

Data entry

Communication skills

Organization

Email writing

Education

High school diploma

Tools

Word

Excel

Outlook

CRM

QuickBooks

Job description

Benefits:

• Paid time off
• Company parties
• Free food & snacks

Smart Choice Landscape is an established South Florida landscaping company specializing in commercial and high-end residential properties. We are seeking a professional, organized, and dependable Bilingual Administrative Assistant to support our daily office operations, customers, and management team.

Fluency in both English and Spanish is required for this position.

Responsibilities

• Answer incoming phone calls and respond to customer emails in a professional manner.
  
  
• Communicate customer questions, concerns, and service requests to management and follow up as needed.
  
  
• Assist with preparing and formatting estimates, proposals, and other business documents.
  
  
• Perform accurate data entry and maintain customer and company records.
  
  
• Maintain organized electronic and physical files.
  
  
• Draft professional emails, letters, and other business correspondence.
  
  
• Assist with scheduling, follow-ups, and coordination between customers, office staff, and field management.
  
  
• Track office supplies and place orders when necessary.
  
  
• Assist with basic marketing and customer outreach activities.
  
  
• Provide general administrative support to management and assist with other office tasks as needed.
  
  

Required Qualifications

• Fluent in both English and Spanish.
  
  
• At least 1 year of professional administrative, office, clerical, or similar business experience.
  
  
• Strong written and verbal communication skills in English.
  
  
• Comfortable writing professional business emails.
  
  
• Proficient with Microsoft Office, including Word, Excel, and Outlook.
  
  
• Strong computer and data-entry skills.
  
  
• Excellent organization and attention to detail.
  
  
• Ability to prioritize multiple tasks in a fast-paced office environment.
  
  
• Professional and courteous when communicating with customers.
  
  
• Reliable, punctual, and able to work independently.
  
  
• High school diploma or equivalent.
  
  

Preferred Qualifications

• Experience working in a landscaping, construction, property management, service, or other field-service company.
  
  
• Experience preparing estimates, proposals, invoices, work orders, or similar business documents.
  
  
• Experience with QuickBooks, CRM, scheduling, or business management software is a plus.
  
  
• Customer service experience.
  
  
• Chinese language skills are a plus, but not required.
  
  

Position Details

• Job Type: Full-time
  
  
• Schedule: Day shift, Monday–Friday
  
  
• Work Location: In person