Front Desk & Admin Specialist I

State of North Carolina - Department of Transportation; North Carolina; On-site; USD 39,000 - 69,000; Full time

Job summary

The State of North Carolina - Department of Transportation is seeking an Administrative Specialist I (S) to serve as the front desk representative for the Division Headquarters. You will greet the public, answer a multi-line phone system, direct calls, and perform a range of office support tasks including records management, correspondence, and mail handling.

The role supports payroll, purchasing, accounts payable, SAP transactions, and other administrative duties.

Qualifications

• High school diploma or GED and two years of related administrative experience.
• Equivalent combination of education and experience acceptable.
• Experience with records and reports.
• Experience interpreting policies, procedures, and laws.

Responsibilities

• Answer a multi-line telephone system, direct calls, and take messages.
• Greet the public, visitors, DOT employees, vendors, and contractors; provide professional service.
• Maintain records, prepare reports, file, type correspondence, and handle incoming/outgoing mail.
• Assist with payroll, inventory, purchase orders, purchasing card reconciliation, accounts payable, and SAP transactions.

Skills

Customer service

Communication

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Access

Microsoft Word

Microsoft Excel

PowerPoint

SAP

Job description

The State of North Carolina - Department of Transportation is seeking an Administrative Specialist I (S) to serve as the front desk representative for the Division Headquarters. You will greet the public, answer a multi-line phone system, direct calls, and perform a range of office support tasks including records management, correspondence, and mail handling.

The role supports payroll, purchasing, accounts payable, SAP transactions, and other administrative duties.