Administrative Specialist I

Department of Transportation; North Carolina; On-site; USD 39,000 - 69,000; Full time

Job summary

The North Carolina Department of Transportation is seeking an Administrative Specialist I to provide essential office support in the District 2 Office, Whittier, NC. The role covers typing, filing, scanning, mail handling, and answering the public in person, by phone, and via email.

You will administer payroll and time entry in SAP, manage purchases and accounts payable, and assist with construction records. Strong communication and ability to interpret policies are required.

Qualifications

• High school diploma or GED with two years of related administrative experience, or equivalent combination.
• Experience with payroll, time entry, and SAP is preferred.
• Strong communication and data entry skills.

Responsibilities

• Administer payroll and time entry in SAP.
• Process inventory, purchase orders, and accounts payable through SAP.
• Perform general office duties: typing, filing, scanning, mail handling, and answering phones.
• Prepare correspondence, generate meeting minutes, and maintain construction files.
• Help the public in person, by phone, and via email; interpret and apply policies.

Skills

Communication

Time management

Record keeping

Policy interpretation

Attention to detail

Customer service

Education

High school diploma or GED

Tools

SAP

Microsoft Office

SharePoint

Job description

Agency Dept of Transportation Division State Hwy Administrator - Div of Hwys Job Classification Title Administrative Specialist I (S) Position Number 60023602 Grade NC08

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date. This position is for an Administrative Specialist I located in the District 2 Office in Whittier, NC. The Administrative Specialist provides essential support to both administrative programs and technical operations by performing a wide range of office and clerical functions. Primary responsibilities include general office duties such as typing, filing, copying, scanning, handling incoming and outgoing mail, and managing daily phone calls. The role also involves preparing correspondence, generating meeting minutes, maintaining construction files, and assisting the public in person, by phone, and through email. Strong communication skills and the ability to interpret and apply policies and procedures are essential. This position is responsible for administering payroll and time entry in the SAP system, as well as managing personnel-related tasks and other assigned office duties. Additional responsibilities include processing inventory, purchase orders, and accounts payable through SAP. This position may be required to review and process certified payroll for Construction projects. The role requires proficiency with office equipment and computer applications, including Microsoft Windows, Word, Excel, PowerPoint, SharePoint, and SAP.

The Administrative Specialist I may also be required to work during periods of inclement weather and perform other clerical duties as assigned by supervisors.

The ideal candidate will demonstrate:

• General knowledge of office work procedures, methods, and practices.
• Ability to work independently, prioritize daily tasks, process technical information, and follow oral and written instructions.
• Ability to present information clearly and concisely in oral and written form to communicate with the public, DOT employees and governmental officials.
• Ability to utilize office equipment and other technology (software and systems) to meet work needs.
• Ability to facilitate the flow of work and coordinate office support activities with other staff.
• Candidates should possess excellent composition skills, attention to detail, and consistency with data entry and correspondence.
• Must be able to work in an inside environment including being exposed to significant sitting for long periods of time.
• May require work during non-traditional work hours, including nights, weekends, holidays, and times of emergency.

The selected candidate will be expected to legally operate a motor vehicle. On occasion this position may be required to operate a company or personal vehicle for business related travel such as traveling between company locations, attending meetings, or training sessions.

Knowledge Skills and Abilities/Management Preferences

Salary Grade and Salary Range: NC08 ($39,244.00 - $68,679.00)

Management prefers applicants with the following:

• Customer service experience, including resolving customer issues.
• Experience with Microsoft Office using programs such as Access, Word, and Excel.
• Experience completing and/or maintaining records and reports.
• Experience interpreting and/or explaining policies, procedures, and laws.
• Experience with letter writing, using correct spelling, punctuation and proofreading.

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved.

We invite all potential applicants to apply for positions for which they may be qualified. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.