Administrative Specialist I — State Transportation Support

NCDOT; Durham (NC); On-site; USD 39,000 - 69,000; Full time

Job summary

NC Department of Transportation in Durham, NC is seeking an Administrative Specialist I to perform administrative and clerical duties for the Division 5 Equipment Unit. The role includes learning SAP and the Beacon system, managing records, processing invoices, creating requisitions and purchase orders, and assisting staff with payroll and travel reimbursements.

The position requires a high school diploma or GED with two years of related experience; strong communication and multi-tasking skills

Qualifications

• High school diploma or GED and two years of related administrative experience; or equivalent combination of education and experience.
• Experience with Microsoft Office programs such as Access, Word, and Excel.
• Experience completing and maintaining records and reports; ability to interpret policies and procedures.

Responsibilities

• Perform administrative and clerical duties for the division
• Answer phones, file and maintain records, and handle mail
• Assist the public with inquiries and problems; act as liaison with other offices
• Process invoices, create requisitions and purchase orders, and handle payroll/overtime/travel advances
• Communicate effectively in writing and verbally; meet deadlines and multi-task as needed

Skills

Customer service

MS Office

Records & reports

Policy interpretation

Letter writing

Education

High school diploma or GED

Tools

SAP

Beacon system

Microsoft Access

Microsoft Word

Microsoft Excel

Job description

NC Department of Transportation in Durham, NC is seeking an Administrative Specialist I to perform administrative and clerical duties for the Division 5 Equipment Unit. The role includes learning SAP and the Beacon system, managing records, processing invoices, creating requisitions and purchase orders, and assisting staff with payroll and travel reimbursements.

The position requires a high school diploma or GED with two years of related experience; strong communication and multi-tasking skills