Front Desk & Office Concierge

My Ideal Recruiter; Smyrna (GA); On-site; USD 25,000 - 39,000; Full time

Job summary

Our client, a Southeast-based electrical contracting and engineering firm with a long history, seeks an Administrative Receptionist for a long-term temporary assignment. You will be the first face visitors see and the first voice callers hear, keeping the office running smoothly for accounting, estimating, and modular teams.

You will handle multi-line phones, scheduling, mail, and meetings, while maintaining a professional, organized reception area and supporting various departments daily.

Qualifications

• Previous experience in receptionist/front desk/administrative role.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Experience handling multi-line phones, email and faxes.
• Strong organization and prioritization abilities.
• Customer-service mindset with professional appearance.
• Self-starter who takes initiative and works well with all staff.
• Sound judgment and discretion.

Responsibilities

• Answer and direct incoming calls professionally and courteously.
• Greet guests, vendors, and visitors with a warm, professional presence.
• Keep the lobby and reception area clean, organized, and welcoming.
• Manage conference and training room calendars.
• Prepare meeting spaces in advance and direct guests to them.
• Coordinate catering orders and deliveries.
• Schedule and set up conference calls and virtual meetings (Zoom, Google Meet, in-house AV).
• Help schedule meetings, office events, and registrations.
• Order, stock, and organize supplies across break rooms, storage, conference rooms, and restrooms.
• Make sure office equipment is working and serviced as needed.
• Monitor facility cleanliness and report maintenance issues to the right contacts.
• Manage vendor services such as janitorial, pest control, and plant care.
• Retrieve, sort, stamp, and distribute incoming and outgoing mail, and manage postage equipment.
• Coordinate FedEx, UPS, and courier shipments, including occasional after-hours drop-offs.
• Manage and distribute electronic faxes and AP invoices daily.
• Order, manage, and ship blueprints and drawings.
• Support in-house departments with daily administrative tasks.
• Keep the Receptionist Handbook current and accurate.

Skills

Communication

Organizational skills

Customer service

Professional appearance

Initiative

Discretion

Tools

Microsoft Office

Job description

Our client, a Southeast-based electrical contracting and engineering firm with a long history, seeks an Administrative Receptionist for a long-term temporary assignment. You will be the first face visitors see and the first voice callers hear, keeping the office running smoothly for accounting, estimating, and modular teams.

You will handle multi-line phones, scheduling, mail, and meetings, while maintaining a professional, organized reception area and supporting various departments daily.