Front Desk & Admin Coordinator — Make a Real Impact

3MS Services LLC; Bluefield (WV); On-site; USD 32,000 - 38,000; Full time

Job summary

3M’s Services LLC is seeking a Full-Time Receptionist / Administrative Assistant for our West Virginia office. This in-office role serves as the first point of contact and supports daily operations with professional, organized, and discreet handling of information.

The ideal candidate will manage front desk duties, schedule meetings, prepare materials, maintain filing systems, and assist leadership with administrative tasks while upholding HIPAA standards and professional etiquette.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience as receptionist or administrative assistant is a plus.
• Proficient in Microsoft Office and strong communication skills; ability to multitask and manage time effectively.

Responsibilities

• Answer and direct incoming calls and greet visitors professionally.
• Schedule meetings, prepare agendas, take minutes, and distribute follow-up items.
• Assist leadership with daily administrative tasks and maintain organized filing systems.
• Create and format documents, presentations, and internal reports.
• Maintain confidentiality and HIPAA standards; represent the organization professionally.

Skills

Communication skills

Multitasking

Customer service

Attention to detail

Time management

Professional demeanor

Driver's License

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Job description

3M’s Services LLC is seeking a Full-Time Receptionist / Administrative Assistant for our West Virginia office. This in-office role serves as the first point of contact and supports daily operations with professional, organized, and discreet handling of information.

The ideal candidate will manage front desk duties, schedule meetings, prepare materials, maintain filing systems, and assist leadership with administrative tasks while upholding HIPAA standards and professional etiquette.