Front Office & Compliance Administrator

IMS, Inc.; Village of Liverpool (NY); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Benefits after 2 months

Job summary

Immediate Mailing Services, Inc. seeks a highly organized Compliance & Administrative Coordinator to support both front office operations and Compliance department activities.

This role serves as the first point of contact for visitors, employees, and vendors while also supporting onboarding, offboarding, access management, compliance documentation, and administrative coordination. The ideal candidate is professional, dependable, organized, and comfortable handling sensitive information in a

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2+ years administrative or compliance support experience preferred.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite.
• Ability to handle confidential information professionally.

Responsibilities

• Serve as the primary front office contact by greeting visitors, answering phones, and managing communications.
• Support Compliance operations through document tracking, record maintenance, audit preparation, and coordination.
• Assist with onboarding and offboarding activities including documentation collection and access requests.
• Maintain visitor logs, badge records, and sensitive files per policy.
• Coordinate meetings, calendars, and compliance-related administrative tasks.
• Provide general office support and organized record-keeping.
• Identify process improvements for admin and compliance workflows.

Skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Immediate Mailing Services, Inc. seeks a highly organized Compliance & Administrative Coordinator to support both front office operations and Compliance department activities.

This role serves as the first point of contact for visitors, employees, and vendors while also supporting onboarding, offboarding, access management, compliance documentation, and administrative coordination. The ideal candidate is professional, dependable, organized, and comfortable handling sensitive information in a