Front Desk & Admin Assistant - Executive Support

Dominion Residence Of Maryland Inc; Maryland; On-site; USD 25,000 - 30,000; Full time

Job summary

Dominion Residence Of Maryland Inc. in Maryland is seeking a Front Desk Receptionist/Administrative Assistant to greet visitors, answer calls, and support daily operations at our Maryland location.

The role requires organizational prowess, strong communication, and proficiency with MS Office. You will schedule meetings, manage filing systems, handle confidential information, and assist the Executive Director with reports and logistics.

Qualifications

• Proven admin or assistant experience.
• Knowledge of office management systems and procedures.
• Excellent time management and ability to multi-task.
• Attention to detail and problem solving.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office.

Responsibilities

• Greet visitors by greeting, welcoming, and directing them appropriately.
• Answer main phone promptly and professionally; pass messages.
• Notify company personnel of visitor arrivals.
• Maintain security and telecommunications system.
• Schedule meetings and appointments for the Executive Director.
• Maintain applicant and employee records; enter data in Excel.
• Distribute and collect insurance enrollment forms and assist HR.
• Prepare correspondence and reports for Executive Director’s review.
• Maintain filing systems and organize administrative documents.
• Handle confidential information securely and professionally.

Skills

Administrative experience

MS Office proficiency

Time management

Organizational skills

Communication skills

Attention to detail

Multitasking

Education

High school diploma

College degree preferred

Tools

MS Office

Job description

Dominion Residence Of Maryland Inc. in Maryland is seeking a Front Desk Receptionist/Administrative Assistant to greet visitors, answer calls, and support daily operations at our Maryland location.

The role requires organizational prowess, strong communication, and proficiency with MS Office. You will schedule meetings, manage filing systems, handle confidential information, and assist the Executive Director with reports and logistics.