Founders' Executive Assistant & Strategic Coordinator

Theimi; Austin (TX); On-site; USD 49,500 - 60,500; Full time

Benefits offered by this job

PTO

Sick days

Job summary

Theimi is looking for an Executive Assistant to support the founders by managing calendars, tracking projects, and handling travel arrangements in Austin, TX. The ideal candidate has 2–4 years of experience in roles such as executive assistant or operations, demonstrating strong judgment, organization, and proactive communication.

This full-time position offers a salary starting at $55,000 and benefits like PTO and sick days. At Theimi, we value diversity and encourage applicants from all backgrounds.

Qualifications

• 2–4 years of experience in an executive assistant, operations, or project coordination role.
• Ability to manage calendars and scheduling effectively.
• Experience in tracking projects and managing communication.

Responsibilities

• Manage calendars and scheduling for both founders.
• Track open projects and follow up on outstanding items.
• Handle expenses and travel booking as required.
• Triage and manage founder inboxes to prioritize important communications.
• Coordinate between team members to avoid bottlenecks.
• Prepare clear and concise updates and status reports.

Skills

Strong judgment

Organization

Clear communication

Proactivity

Adaptability in fast-moving environments

Job description

Theimi is looking for an Executive Assistant to support the founders by managing calendars, tracking projects, and handling travel arrangements in Austin, TX. The ideal candidate has 2–4 years of experience in roles such as executive assistant or operations, demonstrating strong judgment, organization, and proactive communication.

This full-time position offers a salary starting at $55,000 and benefits like PTO and sick days. At Theimi, we value diversity and encourage applicants from all backgrounds.