Executive Assistant to Founder — Master Organizer & Ops Pro

Pax Recruiting; Austin (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Pax Recruiting is seeking an Executive Assistant to support the Founder across a design-build firm and multiple ventures. This is an in-person role based in Southwest Austin (78737) requiring calendar management, travel coordination, and proactive task execution.

The ideal candidate is highly organized, discreet, tech-savvy, and energized by solving problems and staying ahead of priorities. You will learn the Founder’s preferences, manage complex schedules, and help streamline day-to-day work

Qualifications

• Experience supporting a founder, executive, or high-demand professional.
• Strong written and verbal communication.
• Exceptional organization and time management.
• Proficiency with productivity software; familiarity with AI tools is a plus.

Responsibilities

• Own and manage the Founder's calendar across multiple businesses and commitments.
• Coordinate travel, meetings, and logistics; prepare meeting materials and notes.
• Monitor email and communications; track commitments and follow through.
• Provide personal and administrative support; handle sensitive matters with discretion.
• Leverage technology to improve processes and efficiency across the organization.

Skills

Executive support

Calendar management

Communication

Organizational skills

Tech savviness

Discretion

Travel coordination

Problem solving

Stakeholder management

Tools

AI tools

Productivity software

Job description

Pax Recruiting is seeking an Executive Assistant to support the Founder across a design-build firm and multiple ventures. This is an in-person role based in Southwest Austin (78737) requiring calendar management, travel coordination, and proactive task execution.

The ideal candidate is highly organized, discreet, tech-savvy, and energized by solving problems and staying ahead of priorities. You will learn the Founder’s preferences, manage complex schedules, and help streamline day-to-day work