Executive Assistant

Theimi; Austin (TX); On-site; USD 49,500 - 60,500; Full time

Benefits offered by this job

PTO

Sick days

Job summary

Theimi is looking for an Executive Assistant to support the founders by managing calendars, tracking projects, and handling travel arrangements in Austin, TX. The ideal candidate has 2–4 years of experience in roles such as executive assistant or operations, demonstrating strong judgment, organization, and proactive communication.

This full-time position offers a salary starting at $55,000 and benefits like PTO and sick days. At Theimi, we value diversity and encourage applicants from all backgrounds.

Qualifications

• 2–4 years of experience in an executive assistant, operations, or project coordination role.
• Ability to manage calendars and scheduling effectively.
• Experience in tracking projects and managing communication.

Responsibilities

• Manage calendars and scheduling for both founders.
• Track open projects and follow up on outstanding items.
• Handle expenses and travel booking as required.
• Triage and manage founder inboxes to prioritize important communications.
• Coordinate between team members to avoid bottlenecks.
• Prepare clear and concise updates and status reports.

Skills

Strong judgment

Organization

Clear communication

Proactivity

Adaptability in fast-moving environments

Job description

The Executive Assistant supports IMI's two founders, keeping them focused on what matters most. This is not a role for someone who executes tasks in isolation: it's for someone who understands the bigger picture, exercises real judgment about what's urgent and what isn't, and makes sure nothing important falls through the cracks.

You Will:

• Manage calendars and scheduling for both founders
• Track open projects across the organization, following up on outstanding items and flagging when things are behind
• Manage expenses and handle travel booking as needed
• Triage and manage founder inboxes: surfacing what matters, deprioritizing what doesn't
• Coordinate between team members so founders aren't the bottleneck
• Prepare updates and status reports that are useful: clear, concise, and prioritized

What We're Looking For:

• Strong judgment: you can distinguish what's important from what isn't, and you act accordingly
• Extremely organized and responsive without being process-heavy
• Clear, concise communicator
• Proactive rather than reactive: you anticipate what's needed before being asked
• Comfortable in a fast-moving, small‑team environment where priorities shift
• 2–4 years of experience in an executive assistant, operations, or project coordination role

Salary: $55,000+ commensurate with experience

Full‑time, year‑round position based in Austin, TX

PTO and sick days

IMI is an equal opportunity employer. We are committed to building a team that reflects the diversity of the creators we serve.