Executive Assistant to Founder | Calendar & Travel Pro

Remote Genie; San Francisco, Chicago (CA, IL); Sur place; USD 75 000 - 90 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

401K plan

Monthly virtual work stipend

Parental leave

Résumé du poste

MISUMI Americas, a division of MISUMI Group, seeks an Executive Assistant to be the Founder’s strategic partner, bringing structure, discretion, and proactive problem-solving to a fast-paced, high-profile role.

You will own calendars, coordinate complex travel, and manage communications while supporting strategic initiatives and critical tasks. This position requires autonomy, judgment, and a strong hospitality or private client services background.

Qualifications

• Proven experience supporting an individual, Founder, or executive in a similar role.
• Experience managing complex scheduling, travel, and logistics across multiple priorities.
• Experience handling confidential information, personal logistics, and ad hoc requests with discretion.
• Strong background in event planning, hospitality or private client services.
• Highly organized, detail-oriented, and able to anticipate needs proactively.
• Ability to thrive in a fast-paced, dynamic, and highly personalized environment.

Responsabilités

• Manage and optimize the Founder’s calendars, ensuring alignment across priorities, commitments, and time-sensitive decisions.
• Coordinate communications on behalf of the Founder, including email triage, correspondence, and scheduling; prepare briefing materials, agendas, and meeting notes with clear follow-through on action items.
• Manage complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Serve as a liaison between the Founder and internal teams, external partners, and key stakeholders.
• Assist with special projects and strategic initiatives as they arise.

Connaissances

Executive support

Calendar management

Travel coordination

Discretion with confidential info

Event planning

Highly organized

Description du poste

MISUMI Americas, a division of MISUMI Group, seeks an Executive Assistant to be the Founder’s strategic partner, bringing structure, discretion, and proactive problem-solving to a fast-paced, high-profile role.

You will own calendars, coordinate complex travel, and manage communications while supporting strategic initiatives and critical tasks. This position requires autonomy, judgment, and a strong hospitality or private client services background.