Foundation Operations & Executive Admin Lead

Albany Medical College; City of Albany (NY); On-site; USD 54,690 - 82,035; Full time

Job summary

Albany Medical College Foundation is seeking an Administrative Operations Specialist to deliver senior-level support to the Vice President and oversee daily operations of the Foundation Office in Albany, NY.

The role coordinates Board meetings, manages budgets, payroll, and HR onboarding, and provides leadership to administrative staff. Ideal candidates have strong organizational skills and 5–7 years of administrative experience.

Qualifications

• Bachelor's Degree required.
• 5–7 years of office or related administrative experience preferred.
• Proven ability to manage multiple priorities with discretion.

Responsibilities

• Coordinate logistics for Albany Medical Center Foundation Board meetings, including OnBoard setup, room and catering, communications, scheduling, agendas, minutes, and materials.
• Oversee daily administrative operations of the Foundation Office and lead administrative coordinators.
• Lead Foundation budget processes, coordinate program budgets, and track VP expenses.
• Proactively manage the VP's calendar and prioritize commitments.
• Prepare and review payroll and Kronos entries; support HR onboarding for Foundation staff.

Skills

Strong computer skills

Attention to detail

Organizational skills

Time management

Customer service

Decision making

Teamwork / collaboration

Education

Bachelor's Degree

Tools

Raiser's Edge

Kronos

Job description

Albany Medical College Foundation is seeking an Administrative Operations Specialist to deliver senior-level support to the Vice President and oversee daily operations of the Foundation Office in Albany, NY.

The role coordinates Board meetings, manages budgets, payroll, and HR onboarding, and provides leadership to administrative staff. Ideal candidates have strong organizational skills and 5–7 years of administrative experience.