Foundation Office Manager — Impactful Admin & Events

SuretyHR; Westlake (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Community West Foundation is seeking an Office Manager to keep the office running smoothly and professionally in support of our mission. You will greet guests, manage calendars, coordinate meetings, and assist leadership on various projects to advance community health initiatives.

The role emphasizes strong organization, proactive communication, and discretion with confidential information, contributing to a welcoming environment and effective grantmaking support.

Qualifications

• Associate’s degree required.
• Experience with Microsoft Office including Outlook, Word, Excel, and PowerPoint.
• Experience with Microsoft Teams and Zoom.
• Strong communication and interpersonal skills.
• Excellent organization and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Be the friendly face and voice of the foundation by greeting guests and directing calls.
• Keep calendars of office and conference rooms organized and up to date.
• Coordinate meetings, including scheduling, catering, and logistics.
• Prepare letters, reports, presentations, forms, and other correspondence.
• Support senior leadership with projects, deadlines, reports, and day-to-day administrative needs.
• Help with events, registration, ticket sales, board activities, and donor relations.

Skills

Strong communication

Organizational skills

Attention to detail

Independent worker

Discretion with confidential info

Education

Associate’s degree

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Microsoft Teams

Zoom

Job description

Community West Foundation is seeking an Office Manager to keep the office running smoothly and professionally in support of our mission. You will greet guests, manage calendars, coordinate meetings, and assist leadership on various projects to advance community health initiatives.

The role emphasizes strong organization, proactive communication, and discretion with confidential information, contributing to a welcoming environment and effective grantmaking support.