Executive Office Manager & Admin Lead (Nonprofit)

West Side Federation for Senior and Supportive Housing; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403(b) retirement

FSA

Life & Disability

EAP

Commuter benefits

Paid holidays

Vacation & Sick leave

Job summary

West Side Federation for Senior and Supportive Housing seeks an experienced Senior Office Manager to oversee central office operations, support the CEO/COO, and coordinate board activities. The role emphasizes confidentiality, professionalism, and strong organizational skills within a nonprofit setting.

This full-time on-site position reports to the COO and offers comprehensive benefits. A minimum of 5 years in office administration is required, with a degree preferred or equivalent experience.

Qualifications

• Associate or Bachelor's degree preferred; equivalent professional experience considered.
• Minimum of 5 years of office administration or office management experience.
• Experience in a nonprofit or mission-driven environment preferred.

Responsibilities

• Oversee daily operations of central administrative offices across two locations.
• Provide high-level administrative support to CEO and COO, manage calendars and meetings.
• Coordinate board meeting logistics, materials, and minutes; track follow-ups.
• Maintain filing systems and assist with retention/compliance procedures.

Skills

Organizational skills

Communication skills

Confidentiality

Multitasking

Problem solving

Nonprofit experience

Professionalism

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Job description

West Side Federation for Senior and Supportive Housing seeks an experienced Senior Office Manager to oversee central office operations, support the CEO/COO, and coordinate board activities. The role emphasizes confidentiality, professionalism, and strong organizational skills within a nonprofit setting.

This full-time on-site position reports to the COO and offers comprehensive benefits. A minimum of 5 years in office administration is required, with a degree preferred or equivalent experience.