Office Manager

SuretyHR; Westlake (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Community West Foundation is seeking an Office Manager to keep the office running smoothly and professionally in support of our mission. You will greet guests, manage calendars, coordinate meetings, and assist leadership on various projects to advance community health initiatives.

The role emphasizes strong organization, proactive communication, and discretion with confidential information, contributing to a welcoming environment and effective grantmaking support.

Qualifications

• Associate’s degree required.
• Experience with Microsoft Office including Outlook, Word, Excel, and PowerPoint.
• Experience with Microsoft Teams and Zoom.
• Strong communication and interpersonal skills.
• Excellent organization and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Be the friendly face and voice of the foundation by greeting guests and directing calls.
• Keep calendars of office and conference rooms organized and up to date.
• Coordinate meetings, including scheduling, catering, and logistics.
• Prepare letters, reports, presentations, forms, and other correspondence.
• Support senior leadership with projects, deadlines, reports, and day-to-day administrative needs.
• Help with events, registration, ticket sales, board activities, and donor relations.

Skills

Strong communication

Organizational skills

Attention to detail

Independent worker

Discretion with confidential info

Education

Associate’s degree

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Microsoft Teams

Zoom

Job description

Office Manager – Join a Mission-Driven Foundation

Are you an organized, welcoming person who loves keeping things moving behind the scenes? We’re looking for an Office Manager to join our team and help support Community West Foundation’s dedication to making a positive impact in the community.

About Community West Foundation

The mission of Community West Foundation is to advance the health and well-being of our community. Guided by the teachings of Matthew 25:35-40, the Foundation supports organizations and initiatives that care for the hungry, thirsty, sick, and marginalized regardless of religious affiliation. Community West is known for its robust grantmaking, fundraising efforts, and philanthropic partnerships with Cleveland Clinic Fairview and Lutheran hospitals. www.communitywestfoundation.org

This is a great opportunity for someone who enjoys being the person everyone can count on—whether that means welcoming a guest, coordinating a meeting, helping with an event, keeping calendars organized, or jumping in to support leadership on an important project.

What You’ll Be Doing

• Be the friendly face and voice of the foundation by greeting guests and answering and directing phone calls
• Keep office and conference room calendars organized and up to date
• Coordinate meetings, including scheduling, catering, and logistics
• Prepare letters, reports, presentations, forms, and other correspondence
• Support senior leadership with projects, deadlines, reports, and day-to-day administrative needs
• Help with events, registration, ticket sales, board activities, and donor relations
• Keep office supplies stocked and work with vendors and service providers
• Maintain organized office records, files, and confidential information
• Assist with basic accounting and bookkeeping tasks
• Help with special projects and whatever else is needed to keep the office running smoothly
• Start the day by 8:00 a.m. getting the office ready—including the important coffee and kitchen duties!

What We’re Looking For

We’re looking for someone who is organized, dependable, professional, and comfortable taking initiative. You should be able to juggle multiple priorities, make good decisions, and keep things moving even when the day gets busy.

You should also have:

• Associate’s degree required
• Experience with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Experience with Microsoft Teams and Zoom
• Strong communication and interpersonal skills
• Excellent organization and attention to detail
• Ability to handle confidential information with discretion
• Ability to work independently and make sound decisions
• A positive, service-minded attitude
• Comfort working in a fast-paced environment

Why This Opportunity?

This isn’t just a job keeping an office organized. You’ll be part of a faith-inspired organization where the work has purpose and relationships matter. You’ll have the opportunity to work closely with leadership, support meaningful events and initiatives, and help create a welcoming environment for the people the foundation serves.