Executive Office & Board Support Manager - Nonprofit

WEST SIDE FED SR.SUP; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

403(b) retirement plan

Flexible Spending Accounts (FSA)

Life & Disability Insurance

Employee Assistance Program (EAP)

Commuter benefits

11–12 paid federal holidays

Job summary

West Side Federation for Senior and Supportive Housing, Inc. is seeking a Senior Office Manager to run central office operations and provide high‑level administrative support to the CEO and COO in a full‑time, on‑site capacity in New York.

This role manages calendars, travel, board logistics, and records management. The successful candidate will have 5+ years of office administration, strong organizational and communication skills, and experience in a nonprofit setting.

Qualifications

• Associate’s or Bachelor’s degree preferred; equivalent professional experience considered.
• Minimum of 5 years of office administration or office management experience.
• Experience in nonprofit or mission-driven environment preferred.

Responsibilities

• Oversee daily operations of central administrative offices across multiple locations.
• Provide high-level executive support to CEO and COO, including calendars and travel.
• Coordinate Board meeting logistics, materials, and minutes.
• Maintain organized filing systems and assist with compliance procedures.
• Support scheduling of shared conference spaces and office resources.

Skills

Organizational skills

Communication skills

Discretion/confidentiality

Customer service orientation

Calendar management

Problem solving

Education

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Office management tools

Scheduling systems

Document management systems

Job description

West Side Federation for Senior and Supportive Housing, Inc. is seeking a Senior Office Manager to run central office operations and provide high‑level administrative support to the CEO and COO in a full‑time, on‑site capacity in New York.

This role manages calendars, travel, board logistics, and records management. The successful candidate will have 5+ years of office administration, strong organizational and communication skills, and experience in a nonprofit setting.