Impact-Driven Office & Facilities Coordinator

The California Community Foundation (CCF); Los Angeles (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

The California Community Foundation (CCF) in Los Angeles is hiring an Office Administrator to provide essential administrative support, coordinate facilities and emergency management, and act as a back-up for front desk reception. This role sits within the Human Resources and Administration department.

Responsibilities include coordinating office operations, interacting with building management, ensuring safety procedures, managing vendors, and maintaining filing systems.

Qualifications

• Bachelor's degree in a related field required.
• 3–5 years of high-level administrative experience.
• Superior interpersonal, verbal and written communication.
• Strong MS Office proficiency and familiarity with payroll/time systems.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Office Administration: coordinates support for all office operations, opening and closing, meeting setup, and supplies procurement.
• Facility Coordination: liaises with building management, coordinates cleaning, maintenance, and security.
• Emergency Management: serves as floor warden and coordinates staff safety.
• Vendor Administration: manages external vendors for office services and invoices reconciliation.
• Files and Records: manages off-site storage, electronic records, and filing systems.
• Administrative Support: supports HR and Administration with correspondence, mailings, and meetings scheduling.
• Front Office Support: back-up for front desk coverage and reception.
• Special Projects: coordinates administrative tasks with other departments.
• General: supports other departments and maintains cooperative workplace conduct.

Skills

Interpersonal skills

Verbal communication

Written communication

Customer service

Organizational skills

Discretion and confidentiality

Technology proficiency

Teamwork

Education

Bachelor's degree in related field

Tools

Microsoft Office

Blackbaud software

Payroll & time management systems

Job description

The California Community Foundation (CCF) in Los Angeles is hiring an Office Administrator to provide essential administrative support, coordinate facilities and emergency management, and act as a back-up for front desk reception. This role sits within the Human Resources and Administration department.

Responsibilities include coordinating office operations, interacting with building management, ensuring safety procedures, managing vendors, and maintaining filing systems.