Foundation Office Coordinator — Front Desk & Admin

Premier Health; Buffalo (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

PTO & holidays

Medical coverage

Dental, vision & life insurance

Job summary

Grider Support Services, LLC. in Buffalo, NY seeks an Office Coordinator to support ECMC Foundation. Join a team delivering donor relations, events and administrative support from the front desk to board materials.

Offer includes competitive salary, PTO, holidays, and comprehensive medical coverage with dental, vision and life insurance. Monday–Friday, 8:00 AM – 4:00 PM, full-time with occasional weekend/event adjustments.

Qualifications

• 2+ years of experience in an administrative/front desk/customer service role or non-profit setting.
• Proficiency in Microsoft Office (Word, Outlook, Excel) or similar tools.
• Strong verbal and written communication skills.

Responsibilities

• Greet visitors and callers in a professional, friendly manner.
• Answer, screen, and route phone calls, emails and visitors.
• Serve as administrative assistant to the Executive Director.
• Prepare board meeting materials, minutes and reports.
• Support ECMC Foundation events and employee events.
• Coordinate payroll deduction for employee giving and vendor sales.
• Organize music series for patients, families, and guests.
• Maintain office calendars and shared schedules.
• Receive and distribute daily mail/deliveries and courier services.
• Assist with invoices, bills and reconciliation.
• Schedule meetings and conference rooms.
• Maintain accurate records and databases.
• Ensure confidentiality of sensitive information.

Skills

Interpersonal skills

Customer service

Organizational skills

Time management

Multitasking

Attention to detail

Professional demeanor

Reliability

Fundraising basics

Education

College Degree

Tools

Microsoft Office

Job description

Grider Support Services, LLC. in Buffalo, NY seeks an Office Coordinator to support ECMC Foundation. Join a team delivering donor relations, events and administrative support from the front desk to board materials.

Offer includes competitive salary, PTO, holidays, and comprehensive medical coverage with dental, vision and life insurance. Monday–Friday, 8:00 AM – 4:00 PM, full-time with occasional weekend/event adjustments.