Office Coordinator

Premier Health; Buffalo (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

PTO & holidays

Medical coverage

Dental, vision & life insurance

Job summary

Grider Support Services, LLC. in Buffalo, NY seeks an Office Coordinator to support ECMC Foundation. Join a team delivering donor relations, events and administrative support from the front desk to board materials.

Offer includes competitive salary, PTO, holidays, and comprehensive medical coverage with dental, vision and life insurance. Monday–Friday, 8:00 AM – 4:00 PM, full-time with occasional weekend/event adjustments.

Qualifications

• 2+ years of experience in an administrative/front desk/customer service role or non-profit setting.
• Proficiency in Microsoft Office (Word, Outlook, Excel) or similar tools.
• Strong verbal and written communication skills.

Responsibilities

• Greet visitors and callers in a professional, friendly manner.
• Answer, screen, and route phone calls, emails and visitors.
• Serve as administrative assistant to the Executive Director.
• Prepare board meeting materials, minutes and reports.
• Support ECMC Foundation events and employee events.
• Coordinate payroll deduction for employee giving and vendor sales.
• Organize music series for patients, families, and guests.
• Maintain office calendars and shared schedules.
• Receive and distribute daily mail/deliveries and courier services.
• Assist with invoices, bills and reconciliation.
• Schedule meetings and conference rooms.
• Maintain accurate records and databases.
• Ensure confidentiality of sensitive information.

Skills

Interpersonal skills

Customer service

Organizational skills

Time management

Multitasking

Attention to detail

Professional demeanor

Reliability

Fundraising basics

Education

College Degree

Tools

Microsoft Office

Job description

Grider Support Services, LLC is a proud partner of Erie County Medical Center (ECMC) and is dedicated to providing high-quality patient-centered care to our community.

We are seeking an Office Coordinator to join our team.

Location: 462 Grider Street Buffalo, NY
Department: Reports to ECMC Foundation
Shift: Full-Time | Monday–Friday, 8:00 AM – 4:00 PM

*Occasional weekend and shift changes around heavy event season*

Job Duties

• Greet and welcome visitors, donors, colleagues and vendors in a professional, timely and friendly manner
• Answer, screen, and route incoming phone calls, emails and visitors
• Serve as administrative assistant to the Executive Director
• Prepare all board meeting materials, minutes and reports for Foundation Board of Directors meetings and subcommittee meetings
• Support ECMC Foundation team for special events and employee events
• Coordinate payroll deduction for employee giving, clothing sales, and vendor sales
• Organize summer and holiday music series for patients, family members and guests
• Ensure reception area is clean, welcoming and organized with all necessary announcements and fundraising related materials
• Receive, sort and distributing daily mail/deliveries, and courier services
• Coordinate ordering front office supplies as well as supplies for grants/programs of the ECMC Foundation
• Performing other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Assist with monthly invoices, bills and reconciliation
• Schedule meetings, conference rooms, and main lobby tabling for various events
• Maintain office calendars and shared schedules
• Maintain accurate records, files, and databases
• Prepare correspondence and reports as needed
• Ensure confidentiality of sensitive information

Benefits

We offer a competitive salary and benefits package. The hiring range is between $45,000-$60,000 per year. Enjoy generous PTO, paid holidays, and top-tier medical coverage with low premiums and full deductible coverage through an HRA—plus dental, vision, life insurance, and great discounts!

Qualifications

Education: College Degree

Experience

• 2+ years of experience in an administrative, front desk, customer service role and/or non-profit setting. Proficiency in Microsoft Office (Word, Outlook, Excel) or similar tools. Strong verbal and written communication skills. Positive attitude and team-player mentality.

Skills & Competencies

• Excellent interpersonal and customer service skills
• Strong organizational and time-management abilities
• Ability to multitask and prioritize effectively
• Attention to detail and problem-solving skills
• Professional demeanor and reliability
• Basic understanding of fundraising practices

Grider Support Services, LLC. is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

* The pay range listed is a good faith determination of potential base compensation that may be offered to a successful applicant at the time of posting. When determining pay, several factors will be considered including but not limited to location, specialty, service line, years of relevant experience, education, professional credentials, internal equity, and budget.