Office Coordinator

Grider Support Services, LLC; Buffalo (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Grider Support Services, LLC is seeking an Office Coordinator in Buffalo, NY to support daily administrative operations and executives. You will manage front-desk activities, communications, and event logistics while maintaining confidential information.

The role requires 2+ years of admin experience, strong MS Office skills, and excellent communication. Occasional weekend/work shifts during event seasons are noted in the posting.

Qualifications

• 2+ years of experience in an administrative/front desk/customer service role, including nonprofit settings.
• Proficiency in Microsoft Office (Word, Outlook, Excel) or similar tools.
• Strong verbal and written communication skills and ability to work in a team.

Responsibilities

• Greet and welcome visitors, donors, colleagues and vendors in a professional, timely and friendly manner.
• Answer, screen, and route incoming phone calls, emails and visitors.
• Serve as administrative assistant to the Executive Director.
• Prepare board materials, minutes and reports for Foundation Board meetings.
• Support ECMC Foundation team for events and employee gatherings.
• Coordinate payroll deduction for employee giving, clothing and vendor sales.
• Organize music series for patients, families and guests.
• Maintain reception area with announcements and fundraising materials.
• Receive, sort and distribute mail and courier deliveries.
• Order front office supplies and supplies for grants/programs.

Skills

Administrative experience

Microsoft Office

Excellent communication

Organizational skills

Multitasking

Attention to detail

Professional demeanor

Fundraising basics

Education

College Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Buffalo, NY, US

3 days ago Requisition ID: 1314

Salary Range: $45,000.00 To $60,000.00 Annually

Grider Support Services, LLC is a proud partner of Erie County Medical Center (ECMC) and is dedicated to providing high-quality patient-centered care to our community.

We are seeking an Office Coordinator to join our team.

*Occasional weekend and shift changes around heavy event season*

Job Duties

• Greet and welcome visitors, donors, colleagues and vendors in a professional, timely and friendly manner
• Answer, screen, and route incoming phone calls, emails and visitors
• Serve as administrative assistant to the Executive Director
• Prepare all board meeting materials, minutes and reports for Foundation Board of Directors meetings and subcommittee meetings
• Support ECMC Foundation team for special events and employee events
• Coordinate payroll deduction for employee giving, clothing sales, and vendor sales
• Organize summer and holiday music series for patients, family members and guests
• Ensure reception area is clean, welcoming and organized with all necessary announcements and fundraising related materials
• Receive, sort and distributing daily mail/deliveries, and courier services
• Coordinate ordering front office supplies as well as supplies for grants/programs of the ECMC Foundation
• Performing other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Assist with monthly invoices, bills and reconciliation
• Schedule meetings, conference rooms, and main lobby tabling for various events
• Maintain office calendars and shared schedules
• Maintain accurate records, files, and databases
• Prepare correspondence and reports as needed
• Ensure confidentiality of sensitive information

Benefits

We offer a competitive salary and benefits package. The hiring range is between $45,000-$60,000 per year. Enjoy generous PTO, paid holidays, and top-tier medical coverage with low premiums and full deductible coverage through an HRA—plus dental, vision, life insurance, and great discounts!

Qualifications

Education: College Degree Experience:

• 2+ years of experience in an administrative, front desk, customer service role and/or non-profit setting. Proficiency in Microsoft Office (Word, Outlook, Excel) or similar tools. Strong verbal and written communication skills. Positive attitude and team-player mentality.
• Excellent interpersonal and customer service skills
• Strong organizational and time-management abilities
• Ability to multitask and prioritize effectively
• Attention to detail and problem-solving skills
• Professional demeanor and reliability
• Basic understanding of fundraising practices

Grider Support Services, LLC. is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

* The pay range listed is a good faith determination of potential base compensation that may be offered to a successful applicant at the time of posting. When determining pay, several factors will be considered including but not limited to location, specialty, service line, years of relevant experience, education, professional credentials, internal equity, and budget.