Fort Worth Administrative Specialist: Scheduling & Reports

PTR Global; Fort Worth (TX); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K

Paid Time Off

Job summary

PTR Global is seeking an Administrative Assistant to provide administrative and secretarial support to multiple managers and staff in Fort Worth, onsite. The role requires strong organization, attention to detail, and ability to work independently, with daily tasks including calendar management, meeting coordination, invoices, and reporting.

The ideal candidate has at least 3 years of experience, proficiency with Microsoft Office (Word, Excel, PowerPoint, Access, Outlook), and excellent

Qualifications

• High school diploma or GED required.
• At least 3 years of secretarial or administrative support experience.
• Proficiency with Microsoft Word, Excel, PowerPoint, Access, and Outlook.
• Strong written and verbal communication skills.
• Ability to communicate directly, specifically, and constructively with employees, management, and external parties.
• Strong organizational skills and attention to detail.
• Ability to work independently with minimal supervision.
• Demonstrated accuracy and commitment to meeting deadlines.

Responsibilities

• Provide administrative and secretarial support to multiple managers and department staff.
• Maintain calendars, coordinate meetings, and schedule conference rooms, equipment, and department activities.
• Process invoices, purchasing card statements, travel card documentation, miscellaneous invoices, and time reporting.
• Maintain accurate department files, records, reports, and documentation.
• Prepare correspondence, letters, memos, meeting materials, and other business communications.
• Gather, compile, and summarize information for special projects and departmental studies.
• Coordinate travel arrangements and provide related administrative support.
• Order, organize, and maintain office supplies for multiple groups.
• Prepare weekly, monthly, and quarterly reports accurately and on time.
• Document meeting minutes, action items, and assigned responsibilities, then distribute information to attendees.
• Provide administrative assistance to other support staff and executive offices when requested.
• Participate in special projects and perform other administrative duties as assigned.
• Support onsite operations during storm restoration activities, which may require flexibility in work hours and reporting during adverse weather conditions.

Skills

Strong communication skills

Strong organizational skills

Attention to detail

Ability to work independently

Time management

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Access

Outlook

Job description

PTR Global is seeking an Administrative Assistant to provide administrative and secretarial support to multiple managers and staff in Fort Worth, onsite. The role requires strong organization, attention to detail, and ability to work independently, with daily tasks including calendar management, meeting coordination, invoices, and reporting.

The ideal candidate has at least 3 years of experience, proficiency with Microsoft Office (Word, Excel, PowerPoint, Access, Outlook), and excellent